Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Handles all cash receipts processing including check/cash deposits and in-house credit card transactions and distributes backup documentation to staff for database input; is responsible for depositing check receipts remotely or physically at bank
Segregates and processes Foundation, IGI, PAC and miscellaneous receipts
Monitors lockbox activity and prints out all lockbox deposit backup materials and distributes to membership staff or other staff for database input
Opens various monthly batches in iMIS for all staff
Processes credit card refunds and adjustments through iMIS / PayPal / CompuSystems (Registration database). Updates systems for check refunds.
Reviews deferred income records during month-end reconciliation process
Handles all financial corrections and adjustments in iMIS for all staff
Issues all Accounts Receivable invoices through iMIS (foundation, IGI, sponsorships, advertising, peer groups, certification royalties and licensee fees, etc.)
Imports all iMIS batches into Great Plains
Provides monthly cash receipts reports to accounting
Manages activity of the corporate American Express account through Concur Expense Reports. Ensures all expenses are accurately coded and approved receipts for all charges have been uploaded; upon approval institutes online payment of statements.
Acquires Treasurer approval of the CEO’s Expense Reports and American Express charges, as well as approval of payments to American Express.
Reconciles data imported from outside registration companies into iMIS
Manages hotel payments for all events
Manages staff education requests and reports
Assists with employee onboarding
Assists with keeping position descriptions and organization chart updated
Manages Employee Resource folder ensuring all resources are up to date
Oversight of off-site storage unit in collaboration with Office Manager
Assist and support the finance department with projects as requested
Job Knowledge, Skills and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Familiarity with accounting principles
Demonstrated experience with accounting systems software and EXCEL. Great Plains preferred.
Demonstrated experience with membership database software, preferably iMIS
Ability to handle sensitive and confidential situations
Must be detail-oriented with ability to organize, prioritize work and meet deadlines.
Excellent communication skills
Supervisory Responsibility This position has no supervisory responsibilities.
Position Type/Expected Hours of Work This is a full-time position, Monday through Friday 8:30 a.m. to 5:00 p.m.
Preferred Education and Experience
A. or B.S. degree or equivalent work experience, a non-profit environment preferred
Proficiency with Great Plains, iMIS, Microsoft Excel, Word and Outlook software
About National Association of Landscape Professionals
National trade association seeks a Finance and Administration Manager to function as the department’s financial and administrative support; responsible for the receipt and accounting of funds being paid to the organization; management of corporate credit cards and administrative support of employee onboarding and education programs.