Administration & Accounting
Provide general administrative support to NAMA including answering phone calls, responding to member inquires, computer data entry, filing, coordinating mailings, maintaining office supplies and equipment
Respond to written, electronic mail, and telephone inquiries.
Processes incoming and outgoing mail and shipments as required.
Create check requisitions and process expense reimbursements and manage accounts with office vendors.
Assist in managing organization information technology infrastructure including computer networks, phone systems and related software. Maintain office equipment and arrange for maintenance on equipment.
Maintain central office files such as member database, accounting and financial records and meeting minutes.
Assist in the preparation and execution of for the annual financial audit.
Act as resource person to staff, and provide support services to staff in scheduling and completing work.
Maintain NAMA meetings registration database and online registration process including developing forms and processing member meeting registrations, answering questions • Serve as onsite coordinator at NAMA meetings to assist with meeting organizations, set-up and assist in managing vendor partners including hotel staff, etc..
Provide support for NAMA meeting including the Annual Meeting, Division Meetings, Legislative Conferences and other meetings.
Monitor and update and manage the NAMA website.
Coordinate the distribution NAMA’s weekly newsletter.
Research, develop, and maintain electronic distribution lists
Assist in managing the development and publication of the annual report.
Monitor and update applicable NAMA social media sites (Twitter, Facebook, LinkedIn, etc.).
In coordination with the Vice President, Communications & Administration, ensure office communications are Section 508 compliant. http://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-section-508-standards
Other responsibilities commensurate with the position as directed by the NAMA Vice President, Communications & Administration and/or NAMA President & CEO.
Computer experience (including Microsoft Office and Access database proficiency)
Excellent organizational skills as well as oral and written communication skills
1-2 years work experience and some college preferred
Trade association or comparable non-profit experience preferred.
Ability to lift at least 40 lbs.
Some travel required Physical Demands and Work Environment: The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. He/she will be required to use a computer and other office machinery and equipment such as a copy machine, computer printers and office phone systems. The person in this position frequently communicates with members and non-members through e-mail and phone conversations. The person in this position must be able to exchange accurate information in these situations. He/she must have ability to learn processes, principles and procedures. Occasionally, the individual may have to lift and move equipment, boxes of paper, mail and other items weighing up to 40 pounds.
NAMA offers an exceptional benefits package including a health insurance plan (including health, dental and prescription plan), paid vacation, paid personal days, paid holidays and sick days, as well as life, and disability insurance. For more information about NAMA issues, meetings, membership and staff, please visit http://www.namamillers.org.
NAMA is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, genetic information, sexual orientation, age, and physical or mental disability.