The Pennsylvania Academy of the Fine Arts (PAFA) has a position opening for a Development Events Coordinator. Reporting to the Director of Development Events, this position will staff and implement the physical, logistical, and technological set up and support of internal fundraising and stewardship events. Major events will include PAFA’s Annual Student Exhibition Preview Party, the Bacchanal Wine Auction and Gala, Peale Circle events and trips, as well as exhibition opening receptions.
The Development Events Coordinator will coordinate and arrange committee and staff meetings which will include preparing agendas, reserving facilities, recording, transcribing and distributing minutes accordingly. This position will also assist with the organization, set-up and breakdown of all internal fundraising and stewardship events that occur both on-site and off-site. This position will assist in the implementation of a donor relations program that encompasses donor cultivation and recognition activities for PAFA’s Peale Circle members, prospects, key donors and collectors of art. The Development Events Coordinator will also serve as a liaison to event sponsors and assist with coordinating events sponsorship fulfillment activities.
This position will assist with recruiting and organizing volunteers for events on an as-needed-basis, support the Development department with invitation mailings, note-writing and other communication strategies, while acting as an interdepartmental liaison assisting the Marketing department with printing and mass mailing needs. Working closely alongside the Development Associate, this position will coordinate all gift entries and acknowledgement letters. Other duties as assigned.