PRIMARY RESPONSIBILITIES The Executive & Personal Assistant will enhance the effectiveness of the organization’s President by providing administrative support in the following areas: Maintain President’s incredibly detailed and ever-changing schedule; Arrange all travel and meetings; Organize and attend meetings and ensure the President is well prepared for meetings; Screen phone calls, enquiries, emails, and requests, and handle them when appropriate; Manage correspondence, meeting agendas, and information distribution; Organize and submit expense reports; Implement additional special projects as directed; Protect operations by keeping information confidential; Manage personal tasks, such as errands, travel, etc. as assigned for President; Serve as key contact person internally to ensure timely responses to requests; Provide assistance at special events; Manage event tickets, season tickets, and gifts for special occasions; Arrange reservations; Maintain filing system to ensure information is well organized and can be easily retrieved; General office duties as assigned.
APPLICATION PROCEDURE Submit letter of interest, resume and the names and phone numbers of three references via email to HR@gotracktownusa.com. Mailed or faxed applications will not be considered. To ensure consideration, please submit application materials by January 20, 2017. The position will remain open until filled.
QUALIFICATIONS Bachelor’s degree and five years related experience working in a high level executive capacity; Knowledge of the sport of track and field; Demonstrated proficiency in Scheduling, Travel Logistics, Meeting Management, Client Relationships and Technology; Ability to handle high workloads and fast paced work environment; Self-Confidence; Proactive; Self-starter; Ability to travel; Ability to work flexible hours; Excellent written and verbal communication skills; Strong analytical and problem solving skills with the ability to take initiative and request guidance appropriately; Proficiency in Microsoft Office applications.
Additional Salary Information: Salary commensurate with experience.
TrackTown USA, Inc. is a non-profit organization committed to setting a standard of excellence in the sports of track and field and running by hosting premier events, creating a supportive environment for elite athletic performances, improving facilities, being a leader in sustainability and inspiring the next generation of track and field athletes and fans. The organization is responsible for org...anizing the 2014 IAAF World Junior Championships, the 2015 USA Track & Field Outdoor Championships, the 2016 IAAF World Indoor Championships in Portland, the 2016 U.S. Olympic Team Trials—Track & Field and the 2021 IAAF World Track & Field Championships.