Reporting to the Executive Director of Development and with accountability to the Dean of the Faculty of Engineering and Applied Science (‘FEAS’), the Alumni Engagement and Annual Giving Officer (AE&AG Officer) is responsible for developing and executing strategies related to various alumni initiatives across the Faculty so as to maintain and enhance the alma mater relationship for FEAS alumni. The incumbent works collaboratively across all Faculty departments to align direct and indirect alumni engagement activities. The Alumni Engagement and Annual Giving Officer develops and manages alumni volunteer-driven event programming, as well as fosters student relationships to support future alumni connections following graduation, such as alumni speakers for events and conferences. The incumbent also oversees FEAS Homecoming coordination and activities.
Working closely with members of the Development team to maximize the impact of donor giving programs and to augment philanthropic revenues for the Faculty and University, the Alumni Engagement and Annual Giving Officer designs, implements, and manages the Reunion/Class Giving as well as Leadership Giving Programs. The incumbent manages a variety of alumni relationship building and fundraising activities and strategies to maximize charitable gift revenues on a sustained annual basis.
- Identifies, develops and executes the Alumni Engagement strategy for FEAS in consultation with the Executive Director. Oversees Alumni Relations’ programs to achieve maximum alumni engagement and facilitates long-term financial and non-financial support from a wide range of potential alumni and friends in support of both FEAS and University initiatives.
- Analyzes data, tracks activity, and prepares reports including up-to-date alumni pipeline and active proposal evaluations required to formulate, execute, evaluate, and benchmark strategic and priority driven implementation plans. Reports findings to Executive Director and Dean, implementing changes to strategy as required.
- Collaborates closely with the Toronto Queen’s Young Alumni group (QYEA) to build the young alumni engagement strategy and to seek other geographic locations for development of similar programs.
- Oversees Alumni Volunteer Engagement by providing guidance and assistance to identify speakers, venues and other initiatives specifically geared towards regionally segmented alumni interests. Liaises with high profile speakers and/or representatives to coordinate events and manage alumni speaking opportunities on / off campus. Coordinates with student groups and/or faculty to ensure alumni are placed in appropriate class settings and/or events/conferences.
- Works closely with reunion classes and volunteers to build interest and engagement in Reunions, and Reunion giving strategies. Collaborates with FEAS Development team on Homecoming strategy and execution. Liaises with student groups (e.g. the Engineering Society) to help facilitate, engage and track alumni involvement.
- Measures and maintains records of alumni volunteer engagement. Implements timely and appropriate recognition for alumni volunteers.
- Reviews current research to understand emerging trends of alumni, donor and volunteer behaviour, including demographic cohort trends. In consultation with Executive Director, provides leadership in developing and implementing strategic plans and innovative relationship-building programs to address trends and to assist in meeting Annual Giving fundraising target.
- Partners with the Central Advancement Office to understand and utilize University mass appeal methods and technologies, including direct mail, telethon, and e-solicitation, to target a variety of audiences.
- Identifies, recruits and stewards Reunion Giving Committee and leadership volunteers to maximize fundraising opportunities through major, annual and/or reunion class giving.
- Engages with volunteer alumni leaders, securing leadership level gifts, employing the most personalized fundraising methods and strategies. Maximizes annual charitable gift revenues from Reunion Classes and Leadership donors.
- Implements University's donor and fund stewardship programs and services to facilitate the establishment and stewardship of new and existing Faculty and Class funds, nurturing long-term relationships with existing donors and fostering ongoing philanthropic giving. Promotes and oversees permanent and electronic Class giving recognition program.
- Reviews program performance and synthesizes information to provide accurate and timely reporting of results to key stakeholders. Demonstrates commitment to continuous improvement through applied benchmarking efforts as applicable.
- Represents the University and FEAS at alumni events and activities to enhance the prominence and positive profile of the Faculty in the alumni community. Works with other Advancement staff to ensure that FEAS is represented at appropriate celebrations, ceremonies and events.
- Undertakes special projects as required, in support of the department and / or Faculty.