The Executive Assistant (EA) enhances the effectiveness of ABOS’s executive staff, Executive Medical Director (EMD) and Chief Operating Officer (COO), by providing information management support; representing the executives to others. The EA plans meetings and is the main administrative staff on-site for most meetings of the organization. The EA reports to the EMD and COO and assists the EMD and COO in any project as assigned by the EMD or COO.
Duties and responsibilities
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintains executives’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Manage the meeting planning for the organization’s board and committees. Meetings range in size and scope from one-day meetings of 5 individuals to 10-day meeting of the Board, spouses, and guests.
Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains constituent confidence and protects operations by keeping information confidential.
Prepares reports by collecting and analyzing information.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.
The EA will travel approximately 12 times per year with over-night stays including at least two meetings with 5-8 nights away from home.
5-10 years of experience with the operations of a small to medium size business.
Founded in 1934 as a private, voluntary, nonprofit, autonomous organization, the ABOS exists to serve the best interest of the public and the medical profession by establishing educational standards for orthopaedic residents and by evaluating the initial and continuing qualifications and competence of orthopaedic surgeons. For this purpose, the ABOS reviews the credentials and practices of volunta...ry candidates and issues certificates as appropriate. The ABOS defines minimum educational requirements for the specialty, it stimulates graduate medical education and continuing medical education, and aids in the evaluation of educational facilities and programs by its work in conjunction with the Residency Review Committee (RRC) of the Accreditation Council for Graduate Medical Education (ACGME). The ABOS is one of 24 member boards of the American Board of Medical Specialties (ABMS).