Reporting to the President and CEO the Executive Office Manager provides daily management and executive support. This position serves as the primary point of contact for internal and external constituencies on all matters pertaining the Office of the President. Requires a high degree of responsibility and professionalism due to the sensitive and confidential nature of the office. Executive office experience is necessary to effectively work with government officials, other association officials, board of trustees, senior staff, donors and members as well as all employees. The Executive Office Manager will have the ability to exercise good judgment in a variety of situations and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Primary duties and responsibilities will include:
-Manage the president’s calendar which includes accepting speaking invitations, travel arrangements, and various staff meetings. Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, and following up as required.
-Interact with various associations, government agencies, board of trustees, senior staff, and donors on behalf of the president. Composing and preparing correspondence that includes confidential matters.
-Prepare, execute and track division budget.
- Direct and review the preparation of travel itineraries and expense reports for the President.
-Manage details for board of trustee and management off-site meetings. Serve as president’s on-site liaison for various functions including board meetings, air shows, management off-sites and speaking engagements. This includes traveling to these events.
-Researches, prioritizes and follows up on incoming issues and concerns addressed to the President, including those of a sensitive and confidential nature. Determines the appropriate course of action, referral or responses.
-Mentor and oversee the activities of other staff members within the President’s office.
-Execute special projects assigned by the President.