SPARGO is a full-service event management company. SPARGO offers a full suite of services that support the production of trade shows, conventions, conferences, symposiums and seminars.
We are currently looking to identify a Meetings Manager for our growing company. This individual will report to the Senior Director of Meeting Logistics. The position will be responsible for managing and executing all phases of meeting logistics planning for conferences and events. Individual must be a detail-oriented self-starter with extensive organizational skills and the ability to multi-task and be proactive.
Thorough knowledge of and actual practical usage of the following: MS Word, Excel, PowerPoint, Outlook, MS Access databases including: practical usage experience regarding inputting and generating reports using Access databases; capable of learning and using additional computer programs such as: Publisher, PowerPoint, Smart Draw (floor plan program); etc.
Demonstrated ability to work independently with flexibility to work on multiple projects, develop realistic schedules, effectively monitor and report on deliverables, and work effectively and collegially with client staff and internal staff.
Highly-motivated with excellent oral/written communication, organizational, multi-tasking, time management, conflict resolution, problem-solving, and project management skills.
Self-starter with diligent work habits; must have strong attention to detail.
Capable at providing recommendations and advice to assigned clients.
Team player with the ability to collaborate, share ideas, and assist other department members on projects and tasks during peaks of activities as needed.
Education and/or Experience:
Bachelors degree OR HS diploma or equivalent plus applicable conference, meetings, trade show, hotel and/or related industry experience and/or completion of related college-level courses
Minimum 3+ years meeting logistics experience required.
Overall knowledge of all elements of Meeting Logistics including: facility contract negotiation; subcontractor contract negotiation; catering; audio visual; telecommunications including onsite telephone requirements, onsite portable communication requirements; computer requirements including onsite computer requirements, onsite computer peripheral equipment requirements; 2-way radio communications including ability to operate, knowledge of “radio manners”, office equipment capabilities and general operation; meeting room set standards; sign preparation and ordering; shuttle transportation organization and contracting; temporary help staffing including determining onsite temporary help requirements and pre and post event in-house temporary help scheduling and supervision; security planning and management for onsite; budgeting including initial budget preparation, budget monitoring, budget reporting; invoice coding and reconciliation, reconciliation of invoices against orders to verify and approve/disapprove charges; ability to design, produce and monitor “project management timelines”.
Ability to structure, write and review RFPs for Meeting Logistics-related services