Assists the manager and senior director of meetings and events in planning AFIA meetings and events, partner educational programs, committee meetings, Board meetings, one-time events and webcasts. Provide support to meetings departments and acts as the association’s registrar for all events.
Duties and Responsibilities: • Responsible for all meeting registration-related functions including set-up, support, management of registration technology system and on-site registration. • Serves as primary contact for registration and exhibitor questions for all meetings and ensures email inboxes and calls are managed with the highest level of customer service. • Proof registration form layouts for accuracy and functionality. • Responsible for meeting badges, meeting attendance reporting, on-site registration lists, golf tournament pairings, and other registration related meeting materials. Maintain a filing system for easy location of registration data and for reconciliation with accounting post-event. • Prepares speaker and sponsor post-event thank you letters for all AFIA meetings. • Provides on-site event support with direction from the manager and senior director of meetings and events. • Coordinates the packing and unpacking of boxes being shipped pre/post meetings. • Maintains industry events calendar, AFIA meetings calendar and BOD meetings calendar. • Cultivates member relationships and responds to member requests in a timely fashion. • Adheres to all meeting task list and timelines set by the manager and senior director of meetings and events • Provides administrative support for the Meetings and Membership department. • Other meeting tasks as assigned.
• Bachelor’s degree and/or one to two years of working experience in the meetings industry. • Excellent organizational/interpersonal and problem-solving skills • Ability to interact professionally and effectively with all levels of staff and members while remaining customer-focused. • Ability to meet deadlines, to initiate new ideas, provides creative solutions to problems and work independently. • High attention to detail, adherence to deadlines/timelines. • Ability to prioritize and balance numerous tasks with accuracy and speed, and maintain a professional working attitude under pressure. • High-energy team player easily collaborating with several association departments. • Skilled in Adobe Reader and Microsoft Office Suite programs including Word, Outlook, PowerPoint and Excel is required. • Experience with administration of an Association Management System (AMS). • Proven verbal and written communications skills. • Self-motivated and capable of multi-tasking with minimal supervision as well as the ability to manage multiple projects/deadlines simultaneously. • Positive and friendly, and willingness to take on new responsibilities. • Position may require moving or lifting of boxes over 50 lbs. • Position may require travel two to three times per year.
Please submit resumes and cover letters to firstname.lastname@example.org. No phone calls please.
About American Feed Industry Association (AFIA)
AFIA, based in Arlington, Va., is the world’s largest organization devoted exclusively to representing the business, legislative and regulatory interests of the U.S. animal feed industry and its suppliers. Founded in 1909, AFIA also is the recognized leader on international industry developments. Members include more than 600 domestic and international companies and state, regional and national associations. Member-companies are livestock feed and pet food manufacturers, integrators, pharmaceutical companies, ingredient suppliers, equipment manufacturers and companies which supply other products, services and supplies to feed manufacturers.