Reporting to the Senior Director of Events, the Assistant Director of Executive Events plans, manages, and produces major events held on behalf of the University with a consistent excellence and presidential standard. The Assistant Director of Events has primary responsibility for collaborating with the Deans and Major Gift Officers from colleges and schools on campus for planning, implementing and managing events related to donors and fundraising. The Assistant Director also assists with major special events under the Division of Institutional Advancement and for the Office of the President. This includes support in planning, coordinating and implementing events for fundraising, cultivation, donor stewardship, alumni relations, and presidential purposes. Responsibilities include: programming, marketing, guest/sponsor/list management, record keeping, administering budgets, vendor communications, and other event duties. The Assistant Director supervises one student event assistant position as well as oversight over the UVU Executive events Ambassadors (approx. 20 students). This position also manages and directs a large staff of university employees, volunteers, and vendors during the execution of an event.
Graduation from accredited college or university with a bachelor’s degree in a directly related field and two years experience related to the Summary of duties or a combination of education and/or experience totaling six years.
Knowledge of event features, including planning, marketing and production from inception to post-event assessment.
Knowledge of event physical layout, invitation list development, RSVPtracking, seating management, program development and scheduling, ticketing, catering, audiovisual services, special needs, event or speaker security.
Knowledge of fund raising and donor stewardship procedures, techniques, and best practices.
Knowledge of marketing and public relations best practices.
Knowledge of social networking culture, software and strategies.
Knowledge and experience in volunteer management.
Knowledge and experience managing budgets and vendor contracts.
Knowledge in office productivity software, including Microsoft Excel.
Exceptional verbal and interpersonal communication skills.
Excellent organizational skills.
Strong writing and editorial skills.
Basic skills in graphic design software including Adobe Photoshop, Illustrator and InDesign.
Strong ability to multi-task despite multiple overlapping projects and deadlines.
Ability to be self-directed and proactive when accomplishing assignments with minimal supervision.
Ability to manage sensitive information in a discrete and confidential manner.
Ability with project management, budgeting and program evaluation.
Ability to converse with high profile donors and VIPs.
Ability to meet and work with people of diverse backgrounds and personalities.
Ability to lift and carry event materials to and from event sites (min. of 25 lbs).
Ability to drive (with a valid driver’s license).
Ability to travel out of state occasionally when required.
Additional Salary Information: UVU offers an excellent benefits package which includes a generous leave policy, 12 paid holidays, affordable medical and dental insurance options, life and AD&D insurance, tuition waiver (undergraduate resident) for employee and dependents and substantial employer contribution to a retirement plan.
Internal Number: STA166318
About Utah Valley University
Utah Valley University is the largest public university in the state of Utah, and one of a few in the nation offering a dual-mission model that combines the rigor and richness of a first-rate teaching university with the openness and vocational programs of a community college. The unique model, which focuses on student success, engaged learning, rigorous academic programs, and faculty-mentored research, is transforming higher education by making it more affordable and accessible to students of all backgrounds.
UVU is committed to preparing all students and employees for success in an increasingly complex, diverse, and globalized society. We promote civility and respect for the dignity and potential of each individual. We seek to advance the understanding of diverse perspectives. We value and promote collegial relationships and mutual respect among students, faculty, and staff. We acknowledge and seek to address the needs of populations who are underrepresented and students with varying levels of academic preparation, even as we strive to provide access and support for all students and employees in ways that are culturally relevant and responsible.