This position serves as the primary resource in managing intellectual property rights and policies for content produced by American Psychiatric Association Publishing and American Psychiatric Association. It is responsible for all aspects of rights management, including sales of reprints and e-prints, domestic and international licensing, translations, and permissions for reproduction of print and digital products. It also develops guidelines and oversees publishing rights for books, journals, and digital products and intervenes in cases of copyright and trademark infringement. Identifies prospects and coordinates promotion and sales campaigns for licensing of DSM-5 and other products. Additionally, this position reviews licensing contracts, ensures conformity with terms, and monitors payment. It manages the development and implementation of permissions policies and works with third party vendors to maximize revenue, coordinates rights staff and agents to accomplish association’s management and revenue objectives and identify new sales opportunities while developing and implementing strategy against counterfeit booksellers. This position is an important part of APA’s editorial and marketing program and is responsible for a major source of revenue.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Review, execute, and monitor licensing and contracts for DSM, APP and APA. Oversee the licensing for new and backlist titles, journals, and digital content.
Identify prospects and coordinates promotion and sales campaigns for DSM-5 and other licensing products, including upselling campaigns.
Undertake high-level negotiations with relevant partners in legal contracts and agreements regarding pricing and duration of contract, including contract extensions.
Prepare contract amendments; set and negotiate fees and royalties.
Manage rights and agreements database, maintaining accurate and up-to-date records.
Establish and enforce licensing policy for DSM content for corporate, non-profit, individual, member, and student use.
Ensure timely response by licensees to contractual reporting requirements regarding number of users; oversee accurate billing of licensees and follow-up on non-compliance and non-payment issues.
Update, supply, and resupply relevant files to customers and ensure that the customers use correct version. Troubleshoot file problems for customers.
Attend the annual HIMSS Meeting to stay relevant within the industry and to meet with licensees to receive feedback.
Coordinate with different APA departments, such as the Registry, Research, and Practice Guidelines teams, that may have ongoing projects in conflict with licensing to align the interests and goals.
Oversee permissions and reprints activities for books, journals, SCID-5, and other online content.
Establish policy, pricing, and discount decisions.
Train and oversee in-house permissions assistant and freelance permissions assistants. Monitor and adjust workflow for assistants according to APA needs.
Oversee the production and billing of rights granted to requestors.
Follow up on unpaid pro-forma invoices for permissions.
Develop schedule of fees for permissions, reprints, and e-rights.
Develop expertise regarding APA assessments and interview tools, including the DSM-5 online assessments, SCID-5, and APA journal assessments. Work closely with the author of the SCID-5 series to coordinate the permission grant and product fulfillment to research and pharmaceutical customers.
Manage contractual and non-contractual relationships with third parties providing copyright and reprint services.
Manage worldwide rights for foreign editions and updates.
Review and draft contracts, prepare amendments, and structure contract deals.
Provide guidelines to the international rights agent in setting pricing and standards for translation of APA content including DSM, books, Practice Guidelines, journals, and all other association intellectual property.
Provide timely approvals before each translated work goes into publication.
Develop and enforce policies regarding any rights-related issues that arise from the foreign editions.
Attend the Frankfurt Book Fair to meet with APA’s international rights agency and foreign publishing partners about existing contracts and the front list.
Develop policies that include common standards to ensure protection of intellectual property.
Monitor and take action against counterfeit booksellers on the internet, including coordination with law enforcement agencies.
Establish strategy, direction, policies, and programs for the sale of all subsidiary rights.
Enforce against copyright violations of APA intellectual property, liaising with legal, research, editorial offices, outside trade organizations, and law enforcement representatives.
Utilize the agent service for Torrent sites and online uploads of APA content. Update the list of APA titles to be monitored.
Coordinate with participating bookstores to provide inspection and verification when suspected copies are brought to APA’s attention.
Develop and modify reactive and proactive strategies in a timely manner when third-party sales or rentals affect APA sales due to certain companies’ policy changes.
Other duties as assigned
REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS
Bachelor’s Degree required, Master’s Degree, preferably M.B.A. or in business-related field strongly preferred.
Minimum five years’ experience in scholarly, medical, or professional publishing.
Strong negotiation, project management, communication, and organizational skills.
A working knowledge of the legal principles of copyright and intellectual property law.
Experience drafting and interpreting contracts and negotiating license agreements.
Broad experience in subsidiary rights, including digital rights in a publishing environment.
Ability for analytical thinking, discretionary decision-making, and providing strategic recommendations.
About American Psychiatric Association
American Psychiatric Association (APA) is the world's largest psychiatric organization, with over 38,500 U.S. and international member physicians and 240 employees. Its vision is a society that has available, accessible quality psychiatric diagnosis and treatment. APA has excellent benefits, including medical, dental, 401k, flexible spending accounts, and tuition assistance. The APA is located in Washington, D.C. within walking distance of the L'Enfant Plaza Metro stop.