Position Purpose: This position is primarily responsible for overseeing Santa Clara University's compliance with NCAA and West Coast Conference legislation, as well as institutional policies and procedures pertaining to intercollegiate athletics; ensuring and monitoring that the University's athletic programs and employees are compliant with all NCAA and West Coast Conference rules and regulations; ensuring effective operation of compliance monitoring systems, assess and certify eligibility of student-athletes to represent the institution, and advise campus constituents on legislation, policies, and procedures related to intercollegiate athletics.
Essential Duties and Responsibilities: 1.Oversee the Compliance Program A. Governance & Compliance •Lead, organize and manage all aspects of Athletics Compliance activities. •Serve on the Director of Athletics’ senior staff. •Oversee the management of any compliance software platform, including the NCAA applications. •Serve as the University’s primary compliance liaison to the NCAA and Conference offices, ensuring that the University is well represented at the conference and national levels and plays a role in helping to shape the future of college athletics. •Conduct thorough investigations of known, alleged or potential rules violations in accordance with institutional policies and procedures. Report violations as required. •Maintain and implement compliance policies and procedures, update compliance webpage, including regular assessment and development of new forms and procedures, as necessary. •Process all NCAA waivers, including but not limited to medical hardship, initial eligibility, progress towards degree and legislative relief. •Monitor the practice and playing seasons for each sport. Obtain practice and playing logs regularly from each sport. Conduct spot-checks to ensure compliance with NCAA practice and play regulations. •Monitor and track participation count for EADA and NCAA reporting. •Coordinate with the Office of EEO and Title IX to ensure compliance with NCAA Policy on Campus Sexual Violence. B. Eligibility Certification •Oversee initial eligibility certification for all incoming student-athletes. •Manage student-athletes participation records for continuing eligibility certification. •Coordinate final continuing eligibility certification with the faculty athletic representative, and serve as backup certifying officer •Collaborate with the academic support staff on academic matters affecting student-athletes’ eligibility. •Responsible for accurate and timely submission of NCAA and WCC required certification forms (e.g., squad list forms, drug consent forms, student-athlete statements) with the Office of the Registrar. •Responsible for accurate and timely submission of NCAA and WCC required reporting (e.g., Sponsorship & Demographic Reporting, APR, GSR, etc.). C. Financial Aid •Primarily responsible for the administration and monitoring of athletics scholarships in accordance with NCAA and institutional rules and regulations. •Lead the department’s effort as the primary liaison with the Office of the Registrar and the Office of Financial Aid. •Collaborate with the Athletics Business Office to ensure usage of NCAA funds (e.g., SAOF, Academic Enhancement) complies with NCAA and WCC regulations. •Administer the national letter of intent (NLI) program. D. Recruiting •Oversee monitoring of recruiting efforts of all department coaches and staff members. Provide NCAA interpretations and act as a resource for all sports for recruiting needs, including official/unofficial visit assistance, student-athlete hosts, off-campus meetings, recruiting calendars, and prospective student-athlete communication. •Approve and monitor varsity sport program camps and clinics. •Oversee annual coaches’ NCAA recruiting exam. E. Rules Education and Interpretations •Oversee department’s educational efforts regarding NCAA, WCC, institutional and departmental rules and regulations to all internal and external constituents. •Act as a liaison, where appropriate with other departments and divisions within the University and related outside groups (alumni, parents) as appropriate to given areas of responsibility. •Work with the conference office in developing practices regarding rules awareness for coaches and staff. •Attend NCAA regional seminars regarding rules compliance. 2.Student Services •Conduct annual pre-season orientation meetings with each team upon arrival. •Collaborate with department personnel on development of and publishing of Student-Athlete Handbook annually. 3.Sports Supervision •Supervise the Head Coach of the assigned programs subject to the discretion of the Athletic Director •Provide support services for assigned sports and assist those programs on a day-to-day basis. •Develop and implement intercollegiate program schedules within the context of consistency between programs and with financial and facilities resources available with each assigned coach. •Working with appropriate staff, and monitoring adherence to the University and departmental budget policies and guidelines, recommends to Director FTE and other support levels required for each program and communicate resulting program expectations to all constituencies. •Approve intercollegiate schedules for assigned sports. •Ensure that NCAA requirements are met in the areas of scheduling, playing and practice seasons. •Staff each intercollegiate competitive event for assigned sports. •Monitor compliance with constitution, bylaws and interpretation of the NCAA, WCC, other conference and University regulations and rules. •Assist assigned coaches in developing clear concept of recruiting needs. Work with appropriate staff and coaches to strategize new and improved recruiting materials and techniques. •Conduct annual performance reviews of head coaches of assigned sports and oversee the performance review process of assistant coaches. 4. Other duties as assigned. GENERALGUIDELINES 1.Recommends initiatives and implements changes to improve quality and services. 2.Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. 3.Maintains contact with customers and solicits feedback for improved services. 4.Maximizes productivity through use of appropriate tools; planned training and performance initiatives. 5.Researches and develops resources that create timely and efficient workflow. 6.Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. 7.Prepares and submits reports as requested and required. 8.Develops and implements guidelines to support the functions of the unit.
Provides Work Direction: Direct and supervise compliance staff.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Physical Demands: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
•Considerable time is spent at a desk using a computer terminal. • May be required to travel to other buildings on the campus. • May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations. • May be required to occasionally travel to outside customers, venders or suppliers.
Work Environment: The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
(Examples) • Typical office environment. • Mostly indoor office environment. • Offices with equipment noise. • Offices with frequent interruptions.
Knowledge: Strong Working knowledge of NCAA rules and regulations. Legal background preferred.
Skills: Proven organizational skills with the ability to handle multiple tasks. Demonstrated skills in oral and written communication. Strong computer skills including familiarity with Word and Excel
Abilities: Ability to work in a fast paced, competitive environment. Ability to interpret complex rules and regulations
Education and/or Experience: Education: Bachelor’s degree required. Master’s degree preferred. Years of Experience: Eight to ten years of experience required working in intercollegiate athletics environment or other relevant, equivalent experience or education.
Salary Information: $3854.17 - $5208.33 semi-monthly (commensurate with experience)
About Santa Clara University Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master's, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master's universities in the West by U.S. News and World Report, Santa Clara University is California's oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.