Assistant Director, Fundraising and Special Events
Planning and Development
Reporting to the Senior Director of Fundraising and Special Events in the Planning and Development Department, this position manages two major fundraisers as well as oversees and manages medium-sized special events. The position also provides support in all of the department’s events, including 10 major fundraising galas, approximately 60 events a year, ranging in size from smaller receptions for 15 people to galas for 800+ guests.
Manage the Real Estate Construction Council, their three annual meetings, gala and dinner journal.
Schedule event dates in coordination with Lincoln Center for the Performing Arts (“LCPA”), Lincoln Center constituents, and when possible, other major NYC organizations.
Book event venues as well as entertainment and/or secure performance tickets for each event.
Work closely with event honorees and event leadership to develop and implement a fundraising plan, target donor prospects and incorporate their ideas for event elements (such as menu, décor, programming, etc.)
Write text, communicate design direction and assist in the editing and review process of all event materials, including but not limited to: event fact sheets, reply forms, solicitation letters, save-the-dates, invitations, events journals or programs.
Handle all event related solicitation mailings and coordinate and track follow-up to confirm support.
Facilitate all data entry of event responses and track event income.
Compile and maintain guest lists for all preparatory meetings and actual events.
Develop and maintain event budgets and prepare financial reports.
Work with caterers and florists to plan menus and event design concepts.
Negotiate and manage contracts with venues, vendors and artists.
Conduct production meetings with caterers, event designers and production.
Provide on-site management of all events.
Train and manage volunteers at events.
Coordinate table assignments and venue seating.
Draft thank you letters, tax receipts for donors and invoices for outstanding monies.
Secure bills from all outside vendors for review and payment.
Specific management responsibilities and fundraising strategies related to different donor bases will vary based on the event assigned; team members are expected to adapt and adjust as needed
Assist and support on other team events and department events as needed.
Assist in the full range of day-to-day department operations.
Bachelor’s degree or equivalent combination of education and experience.
Minimum of 5 years of experience in event planning and fundraising (fundraising experience is a must).
Excellent computer skills including Word, Excel and PowerPoint; database experience and comfort working with various systems is essential. Pledgemaker experience is preferred, but not required.
Ability to be hands-on with all aspects of event preparations and logistics.
Strong organizational skills and attention to detail, with strong prioritization instincts.
Excellent interpersonal skills and customer service orientation.
Must be able to multi-task and juggle many projects simultaneously and work effectively under pressure.
Must exhibit excellent flexibility and work well in a collaborative and team environment.
Strong results orientation and an ability to take initiative.
Excellent judgment and problem-solving skills.
Excellent written and verbal communication skills.
Must be able to work evening events approximately 50 times per year, plus weekends when needed.
All candidates should submit a resume and cover letter using the link provided. Cover letters, outlining your interest in Lincoln Center and your salary expectations are required for applications to be considered complete. Submissions without cover letters will not be reviewed.
Internal candidates should submit an application via the employee portal.
It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law.
LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
About Lincoln Center for the Performing Arts
Lincoln Center, the world's foremost performing arts centers, is a private non-profit organization. Lincoln Center for the Performing Arts presents over 350 performances annually through our different performance series, and administers educational and community outreach programs. We also maintain and provide services for the entire Lincoln Center complex of buildings and grounds that we share with the 10 other resident arts companies.We're looking for professional, enthusiastic, creative individuals who are interested in being part of the Lincoln Center team.Lincoln Center for the Performing Arts provides a comprehensive benefits package that includes: Competitive salaries Medical insurance Dental insurance Life insurance Short term/long term disability 3-4 weeks vacation Holiday, sick and personal day pay Retirement plans: 403 B & Pension Tuition reimbursement TransitCheck