The Donor Relations Assistant will assist in organizing and supporting logistics and marketing materials for Donor Relations initiatives. Reporting directly to the Stewardship Manager, the coordinator will work with the Executive Director of Alumni & Donor Relations along with the Stewardship Manager to determine strategy and priorities.
Create binders, mini profiles and other briefing needs.
Assist event manager with requests for delivery of items, coordination of timelines and staffing for donor relations events.
Assist with Donor Stewardship initiatives
Assist with endowment report process
Assist in proof reading 1,000 + student thank you letters to donors of scholarships.
Assist in formatting and printing faculty endowed fund reports.
Follow up with students regarding thank you letters and scholarship reception.
Create endowment certificates and track process.
Create spreadsheets to assist in mail merges for reminders to fund administrators, scholarship event attendees, and other list compilation needs as they arise.
Create Photo Books
Take pictures of potential named spaces.
Pick up finished gifts, frames, etc.
Track donor recognition gifts in Advance fundraising data base.
Enter thank you notes into Advance database on donor records.
Assist Stewardship Manager in sending monthly gift reports to college Deans and Admins.
Other event and office support
Event tracking for specific donor events.
Assist with office email and voicemail response.
Cover front desk.
Bachelor’s degree required
Minimum of 1-3 years of experience in an office setting
Excellent communication skills, including proof reading
Ability to coordinate multiple projects and work assignments from a variety of staff
Excellent interpersonal skills both in person and by phone, with high professionalism
Ability to meet frequent deadlines
Demonstrated knowledge of general office practices, procedures and technologies, including Microsoft Office
Strong communication and organizational skills and attention to detail
Willingness to work some evening and weekend hours to support University’s programs and events
Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures
Ability to respond to difficult situations diplomatically and represent the Division in a professional and appropriate fashion
Ability to relate effectively with departmental and university staff, with vendors, and with the general public
Alumni of the university are preferred
Special Instructions to Applicants:
Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.
Initial review of applications will begin immediately and continue until position is filled. However, the position may close when an adequate number of qualified applicants are received.
The University of Massachusetts Lowell is an Equal Opportunity/Affirmative Action, Title IX employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, ancestry, age over 40, protected veteran status, disability, sexual orientation, gender identity/expression, marital status, or other protected class.