The George Washington University Department of Athletics and Recreation, an NCAA Division I member of the Atlantic 10 Conference, actively engages our students, our campus community, our alumni and our fans through the spirit of healthy living and competition. Located in the heart of our nation’s capital, this world-class university aspires to have a world-class athletics and recreation program. We are committed to building and sustaining a program that mirrors the overall excellence of the university, by providing students an unparalleled opportunity for achievement and engaging the larger community as we grow and cultivate the next generation of leaders.
The Charles E. Smith Center has served as the home of the George Washington University Department of Athletics and Recreation for more than 30 years. The facility’s primary purpose is housing the majority of GW’s 27 intercollegiate varsity sports, practice space for club sports, classroom space for Exercise Science classes, and office space for the Department of Athletics and Recreation. In addition, the Smith Center has also hosted many major events and concerts throughout the years, and is available to host smaller scale events in our two club-rooms.
Reporting to the Assistant Athletic Director for Events, Facilities, and Operations, the Athletics Operations Associate for the Charles E. Smith Center is primarily responsible for the day-to-day operations of the Center, ensuring that the center is operational and fully staffed. The incumbent will be responsible for the following:
-Manages daily, event, and logistical operations for the Charles E. Smith Center and Athletics Townhouses including, but not limited to, staffing and facilities maintenance.
-Is responsible for coordinating facility usage (rental and event operations) and executing logistical setup/take down and event coverage for all department events, including but not limited to intercollegiate, University, external, club, camp, or clinic events with internal operations staff.
-Collaborates with Office of Student Employment for the recruitment and hiring of 70+ student staff necessary to support facility, and special event operations throughout the year.
-Collaborates with appropriate campus departments for van scheduling and maintenance – manages the fleet.
-Designs, creates, implements and ensures all student employee training and professional development sessions necessary to produce a skilled student workforce in the areas of operations, safety/security, and risk management.
-Acts as a liaison to internal and external constituents to ensure that all aspects are training are up to date and relevant.
-Manages staffing for daily, event, and logistical operations for Charles E. Smith Center and Athletics Townhouses, ensuring proper room setup/take down for all practices, games, classes, and events.
-Responds to issues that arise (GWPD, Safety and Security, etc.)
-Assists the Senior Athletics Operations Associate with event management at Mount Vernon Athletic facilities and Barcroft Park
-Oversees and coordinates facility needs for sports camps for varsity sports teams
-Acts as the athletics department’s backup timekeeper, processing timesheets for payroll for all non-exempt personnel
-Assists supervisor with budget oversight of student staff personnel, including Federal Work Study, Hourly Wage employees, and temporary appointments
The position is based at GW’s Foggy Bottom Campus in Washington, DC. May require travel to Athletics Townhouses, Mount Vernon Campus, Barcroft Park (Arlington, VA) and the Thompson Boat House. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Experience supporting a Division I athletics department
Experience managing/supporting events, facilities, or operations for an athletics department
Excellent interpersonal skills
Proficiency in Microsoft Office (Word, Excel, the Internet, E-mail) and in using standard office equipment
Ability to demonstrate effective communication skills both orally and in writing
Ability to analyze and interpret policy and procedural questions
Ability to research and resolve office management problems and questions
Ability to organize workflow, coordinate activities and prioritize workload
About The George Washington University
Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication, respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.