The Manager, Financial Operations provides leadership and management oversight for the operations of the financial services functions, including general ledger accounting, internal control review, compliance, financial reporting, payroll, accounts payable, cash management, and procurement. Oversees monthly, quarterly and year end close in compliance with University policy. Provides guidance on fiscal matters and recommends and implements methods to improve and maximize efficiency.
Duties and Responsibilities
Manage Staff Accountant, Payroll and Benefits Coordinator and Financial Assistant.
Manage accounts payable and review data to ensure compliance with policy and coding.
Manage payroll to ensure compliance with University policy and federal regulations.
Assure that accounting records are maintained in accordance with accounting policies, the chart of accounts, and related accounting principles and practices, and that subordinate ledgers reconcile with the general ledger.
Interface with senior management, responding to requests for financial data, financial studies, and reports, to resolve reporting and compliance issues.
Oversee compliance with University policies and procedures and legal rules and regulations.
In collaboration with Director of Finance create policies to ensure departmental compliance and to streamline processes.
Provide input into long-term strategic plans.
Serve as the liaison with the University in relevant areas.
Review, evaluate, and document internal controls to ensure that assets are adequately safeguarded.
Ensure financial data is correctly loaded into the University general ledger.
Complete monthly bank reconciliations and manage cash.
Assist with the budget development and forecasting processes.
Administer the credit card program.
Oversee the accounting period close process and maintain month end close schedule.
Supervise, coach, and evaluate staff using proven and effective management techniques and within guidelines of policies and procedures; provide training and development opportunities for staff when appropriate.
Monitor and reconcile fixed asset module on monthly basis.
Oversee all union related policies and assure timely implementation of process.
Monitor donation and gifts and make timely transfer to University.
Other special projects and related duties as assigned.
Supervise payroll and finance positions, including staff accountant and financial assistant.
Bachelor's degree or equivalent work experience required
Minimum of 5 years relevant work experience
MBA or Master’s degree in relevant field
Financial database experience
Experience with Oracle preferred
Knowledge of Microsoft Office Suite, advanced excel skills
Knowledge of advanced financial operations principles
Excellent communication and collaborative skills, and a commitment to transparency and to serving others in a respectful manner.
About Dumbarton Oaks Research Library and Collection
Dumbarton Oaks Research Library and Collection is the legacy of Robert and Mildred Woods Bliss to Harvard University and to the humanities. The multiple aspects of the Blisses’ gift include historic gardens and buildings, world-class collections for researchers and the public to enjoy, and generous support for fellowships and scholarly endeavors on the local, national, and international levels.
Our mission is, first, to maintain what we have been entrusted by the Blisses to preserve. Second, to support the pursuit of the humanities as a whole, with particular focus on the disciplines of Byzantine, Pre-Columbian, and Garden and Landscape Studies. Third, to honor the intention of the donors by achieving the greatest mutual advantage between Harvard and Dumbarton Oaks. Fourth, to serve the larger public through the museum, garden, and Friends of Music.
Our wonderful garden and campus, which host unparalleled collections, are special and filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances our mission in meaningful ways. Please visit our website: https://www.doaks.org/about/employment to view a complete listing of our current open positions.