Coordinates and facilitates the College’s mission in the areas of advancement services, gift management, donor stewardship, stakeholder relations, research and other assignments as deemed appropriate by the Vice President for Advancement. The Director works closely with the VP of Advancement, Major Gift Officers, Finance Department, and members of the Advancement and Marketing departments to ensure accurate recording, and distribution of gifts, IRS and CASE compliance, and donor satisfaction.
The Director oversees the daily operations of Advancement Services, managing all donation processing, receipting, and pledge management activity. Manages daily workflow, monthly financial reporting, data integrity and other duties as assigned by the VP for Advancement.
FINANCIAL AND REPORTING FUNCTIONS
Establishes and documents departmental policies and procedures and updates the department’s manuals describing donations processing policies, procedures, systems and taxation rules and regulations.
Implements training programs and administrative systems for gift processing and management.
Ensures that all IRS guidelines pertaining to the processing and receipting of donations are Serves as departmental expert on IRS guidelines and CASE reporting standards.
Develops and implements best practices related to gift processing and capturing biographical information during gift entry Proactively identifies opportunities to consolidate work, centralize, automate, and increase accuracy.
Working with Finance, drives pledge re-coding and pledge update Oversees new Matching Gifts project. Oversees and systematizes new fund process.
Responsible for the creation and compliance of endowment agreements and memoranda of understanding, ensuring that the agreement is within legal parameters and appropriately benefits the College through collaboration with the finance department and other stakeholders.
Provides the President and VP with fundraising reports as requested.
Review complex gifts to judge eligibility of non-standard gifts for acceptance.
Manages bequest, trust, and life insurance gifts for accurate recording, stewardship, and distribution of proceeds.
Manage and review coding and submission of monthly credit card statements.
Facilitates access and coordinates training on the College’s fundraising database (Raiser’s Edge NXT) to other members of the College’s staff.
Directs and maintains a comprehensive and accurate fundraising data base to include all alumni records and all past and prospective donors.
Oversee the extraction and compilation of lists for appeals, campaigns, mailings, and event invitations.
Import information into The Raiser’s Edge, including data appends, wealth information, appeals and constituent updates.
Continuously monitor and improve data integrity.
Manage BlackBaud Everydayhero pages. Ensure the seamless integration of gift and data to and from the Raiser’s Edge NXT and Everydayhero. Review pages periodically for updating and improvement. Implement page updates requested by Advancement colleagues.
Review and audit all existing endowment agreements for compliance with laws, best practice, and functionality for the college.
Responsible for tracking all endowments and reports earnings, award status, and use information to donors.
Communicates donor wishes and requirements for all fund
Manage annual student thank you letter writing session.
Assist in annual stewardship recognition events.
Oversee gift acknowledgement process. Review and update materials periodically.
Conduct other stewardship activities demonstrating the value and use of donor gifts in furtherance of the College’s mission as time allows.
Manages daily workflow of the gift and stewardship coordinator to ensure quality of work performed. Builds capacity of staff to provide opportunities for increased responsibility and grow to the next knowledge level.
Manage student workers with various cleanup, stewardship, and projects requested by other Advancement colleagues.
QUALIFICATIONS, SKILLS AND KNOWLEDGE
Bachelor’s Degree required
Experience in Blackbaud NXT preferred
Ability to communicate effectively and bridge both technical and non-technical staff
A comprehensive understanding of Advancement Services as a functional area, including gift processing, stewardship, donor relations, customer service, prospect management, information security, and data maintenance.
Data analysis skills as well as the ability to create documents, spreadsheets, timeline and reports.
Much have the ability to understand alumni and development database structures, development and management, including security auditing and host relationships.
Knowledge of gift processing and stewardship policies and procedures, including IRS regulations.
Presbyterian College is an Equal Opportunity Employer. The College seeks to hire the most qualified candidate and does not discriminate against any legally protected class.
About Presbyterian College
At PC we know that creating a strong community makes for a great college experience. Dum Vivimus Servimus—While We Live, We Serve—that’s our motto and we take it to heart.
Presbyterian College is located on a striking 240-acre campus of natural beauty steeped in South Carolina history in Clinton, between Columbia and Greenville, S.C. Since 1880, PC has been offering challenging academics and a culture of honor, ethics, and service that prepares students to be leaders in communities, PC offers its students the benefit of engaging with an exceptional faculty who take individual interest in their students’ well-being, both personally and in the classroom. The comfortable, rolling campus has fostered decades of lasting friendships and served as the starting ground for students’ lifelong commitment to serving others.