The program of intercollegiate athletics is organized and conducted as an integral part of the total educational program of the University. Academic excellence and athletic accomplishments go hand in hand at Sacramento State. There are three separate and unique missions in this program: to contribute to the educational objectives of the University; to provide a healthy, competitive athletic experience to individual student-athletes; to serve as a public relations vehicle within the community.
The Department of Intercollegiate Athletics offers both academic courses and an intercollegiate athletics program. Academic courses offer the opportunity for individuals to gain knowledge and understanding in a particular area of expertise related to intercollegiate athletics. Sacramento State has made a strong commitment to the achievement of national excellence at the NCAA Division I level. It also is committed to maintaining an equitable program between men and women.
Under the general direction of Athletics Director (AD) the Executive Assistant is responsible for the coordination of entire administrative functions and/or performance of administrative work that supports the Intercollegiate Athletics organizational unit and the business activities of the AD. This position acts as the first point of contact for the AD office and provides reception, clerical support, and general office support for the AD office. The incumbent also provides other support to the AD and department staff, such as maintaining the AD’s calendar, scheduling meetings and events, making travel arrangements, working with vendors to help facilitate special events and programs, preparing correspondence and documents, etc. Assignments require interaction with persons at all levels within and outside the university, often in sensitive interpersonal situations.
The incumbent is responsible for simultaneously handling multiple projects and priorities. Projects are generally large scale and complex with broad, visible impact requiring coordination with other departments to plan and execute. Work requires that project needs are identified and detailed plans are outlined; projects are initiated and coordinated through execution, implementation, and evaluation; work is often delegated. Responsibilities include providing lead work direction, training, and guidance to others and may include input on staffing decisions and performance evaluations as well as hiring, supervising, orientation, training and evaluations of two or three student assistants.
The incumbent is expected to perform day-to-day essential duties, set priorities and meet deadlines with significant independence and minimal supervision. In addition, the incumbent is expected to perform confidential administrative duties requiring a very high level of initiative, judgement and discretion. This position requires a broad knowledge of procedures, policies, and regulations governing the operations of the Athletics Department and the University. The incumbent will address a broad range of operational and procedural problems which may at times require research, analysis, and evaluation of information to resolve. Specialized policies and procedures must be interpreted and applied; ingenuity in developing solutions is required. Work often involves making evaluations and recommendations related to operational and procedural matters.
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Experience 1. Experience to be fully functional in all technical aspects of work assignments. 2. Experience and expertise in using office software packages, technology, and systems.
Knowledge, Skills, Abilities 3. Ability to independently handle multiple work unit priorities and projects. 4. Knowledge of applicable higher education infrastructure, policies, and procedures 5. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. 6. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. 7. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. 8. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. 9. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 10. Ability to effectively write and present own reports. 11. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations 12. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
13. Bachelor’s degree or equivalent from a four-year college or university in Business Administration, Public Administration, or a related field. 14. Two or more years of administrative work experience, professional training 15. Experience within Intercollegiate Athletics. 16. Experience providing administrative support to administrators or executives in higher education. 17. Experience providing lead work direction. 18. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 19. Knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education. 20. Knowledge of University protocols and governance in order to prioritize inquiries to the AD’s attention. 21. Foundational knowledge of NCAA rules and regulations.
Additional Salary Information: Starting salary for well-qualified candidates will typically be near the mid-point of the hiring range.