The University of Alaska Fairbanks (UAF) is seeking qualified applicants for a Senior Associate Athletics Director for Compliance and Student Success position. The Nanooks sponsor ten sports; NCAA Division I Men’s Ice Hockey, four men’s and women’s National Championship sports (non-divisional), and five men’s and women’s Division II sports. The Senior Associate Athletics Director manages the NCAA, conference and institutional athletics compliance programs for all teams, departments, and other constituents of the University. Position is also responsible for creating and managing the development of a comprehensive compliance program including rules education for student-athletes, coaches, and administrators.
The Senior Associate Athletics Director reports to the Athletics Director and works in support of the goals and operations of the Department of Athletics. This position requires knowledge of NCAA rules and the collegiate academic environment to ensure that the UAF Department of Athletics complies with NCAA rules and delivers necessary support services to student-athletes. This position involves supervision of some full and part-time/student staff and opportunities for sport oversight and other duties pertaining to the operational needs of the department may be available in future years.
JOB DUTIES: 70% Compliance: Manage and administer all athletic department activity for NCAA rules compliance. Report any and all suspected violations to the Director of Athletics and/or the Faculty Athletic Representative (FAR) within 24 hours of knowing about the issue. Report all NCAA rules violations through RSRO, including the conducting of investigations if needed.Ensure the athletic department is in compliance with all NCAA, athletic conference, and UAF rules and regulations by proactively designing, implementing and coordinating all athletics compliance procedures and processes according to the NCAA’s applicable guidelines, requirements and best practices. Responsible for and have expert knowledge of federal, NCAA, conference, and institution rules and regulations. This responsibility requires the employee to keep abreast of any updates or changes affecting athletic department compliance with NCAA rules, Title IX, FERPA, and HIPAA. Responsible for advising executive leadership of rules, regulations, changes and for providing strategic planning and implementation to ensure compliance. Strategically lead the NCAA Compliance Committee that consist of representatives from the offices in admissions, financial aid, registrar and other pertinent offices. This position offers advice in policies and procedures, leads the compliance process and provides regular education and guidance to its members regarding applicable NCAA rules, interpretations and best practices within their assigned areas. Develop, implement and conduct a comprehensive NCAA Rules Education Program annually for all athletic department staff, current student-athletes, prospective student-athletes and other constituents such as UAF faculty and staff, representatives of athletics interest, Boosters and high schools. Responsible for managing and ensuring the accuracy of appropriate data management systems including, but not limited to, Compliance Assistant, the Eligibility Center, Front Rush and Banner. Serve as the Athletics Compliance and Student Success representative and liaison with admissions, financial aid, registrar and academic advising while exercising good professional judgment as to when to act independently and when to consult with the Athletics Director. Administer all athletic aid policies and procedures, including Grant-In-Aid awards, National Letter of Intent signing, budget / equivalency tracking, and summer scholarships with coaching staff and Financial Aid Office. Administer eligibility certification processes with the certification team that includes the Registrar, FAR, Academic Advisors, Admissions and Athletics Director. Acts as the institutional liaison with the Eligibility Center to coordinate initial eligibility processing and ensure all required tasks are completed. Responsible for leading and implementing the student-athlete transfer process including the NCAA Transfer Portal and transfer tracers and working with the appropriate UAF offices. Declare and administer playing and practice seasons in consultation with Head Coaches. Ensure a schedule has been established and administer countable athletically related activity reports (CARA Logs). Responsible for creating and completing UAF, conference and NCAA reports, including but not limited to, ISSG, Academic Performance Census, ASR/GSR, APP, Sports Sponsorship, EADA and Multi-Division certification to be shared with internal and external stakeholders. Serve as the Department’s primary liaison with external entities such as the NCAA and athletics conferences with respect to obtaining rules interpretations and resolving compliance issues. Consult with the Athletic Director as appropriate.
Process and document all institutional Reinstatement, Waiver and Interpretation Requests using RSRO and medical hardship waivers through the athletic conference office. Administer all student-athlete post-season evaluation collections and assessment of data. Responsible for managing and reporting on records of the Athletic Department and student-athlete activity, such as retention rates, graduation rates, academic performance, athletic honors/awards, recruitment, etc. to leadership and external entities as appropriate. Work with NCAA organizations and institutions to develop and comment on NCAA legislation. Initiate regular external assessment (such as Compliance Blueprint Review). Administer and maintain updates to compliance manual, student-athlete handbook and department policies/ and procedures manuals annually. Regularly audit all compliance processes, documentation and logs. Attend and represent the university at all required NCAA meetings and seminars, whether on or off-campus as appropriate. Attend and participate in department and staff meetings as required or requested.
20% Student Success: Administer oversight to the management of the academic services team who oversees academic progress, course registration and academic advising of student-athletes. Administer oversight of the counseling, advising and tutorial services provided to student-athletes. Ensure the academic progress of student athletes is monitored and academic advisors are working with student-athletes to keep them on track to meet all progress towards degree requirements and graduate. Ensure counseling, advising and tutorial services for student athletes and act as a liaison between coaches, Enrollment Services, faculty, and the faculty representative for athletics. Serve as liaison to UAF Enrollment Services, faculty, Office of Equity & Compliance, Residence Life, University Police and Dean of Students Office. Oversee and coordinate the Student-Athlete Advisory Committee (SAAC). Plan for and administer community service and other designated outreach programs that involve student-athletes and SAAC. Responsible for special projects such as student-athlete academic achievement awards.
10% Other: Serve as Acting Athletics Director in the absence of and at the direction of the Athletics Director. Administer onboarding of new staff members and provide training related to department policies and/ procedures. When required or requested by the Director of Athletics, represents the athletics department on various committees and at conferences. Oversee all athletics Pass List operations and provide occasional event support. Responsible for other duties as assigned.
Expert knowledge of NCAA and federal rules regarding compliance, best practices, policies and procedures. Ability to manage both NCAA D1 and D2 regulations for the department.
Knowledge of office computer programs and software, including, but not limited to, Microsoft Office, CAi, FrontRush or similar compliance software, LSDBi, RSRO, and the NCAA Portal.
Ability to manage confidentiality and follow all FERPA guidelines.
Management and supervisory skills to effectively oversee the professional work in assigned areas.
Ability to present a mature, professional demeanor at all times while working under pressure with accuracy and consistency in a multi-tasking, deadline-oriented environment.
Ability to exercise good judgment and discretionary skills in determining when to act independently and when to consult the Athletic Director prior to taking action.
Ability to develop and initiate sound recommendations to executive management.
Ability to create and implement effective long range and strategic plans. Ability to develop and recommend programs/projects.
Ability to manage with a positive attitude, work independently with initiative, and meet deadlines.
Ability to communicate interpersonally and work collaboratively with a team, as well as an independent contributor both within the athletic department and across campus.
Ability to perform the physical demands of the position.
Willingness to travel and work various hours, including evenings, weekends and holidays when required or as requested.
Ability to respond to, manage and resolve compliance and student success issues at an expert/complex level.
Three or more years of NCAA compliance related work experience.
Experience improving academic performance of student-athletes.
Demonstrated experience performing duties such as ethical adherence to NCAA rules, reporting obligations, rules education, eligibility certification, athletics aid awards, playing and practice seasons, etc.
REQUIRED EDUCATION OR TRAINING:
Master’s degree in related field and three years progressively responsible experience, or an equivalent combination of training and experience.
At least three years NCAA Division I or Division II compliance experience.
Knowledge of BANNER Student Information System preferred.