Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 22,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.
TU, a Division I member of the Colonial Athletic Association is seeking an Athletics Business Operations Assistant. Under the direction of the Athletics Business Operations Manager, this position will have a key role in the day-to-day business operations and serve as the primary bookkeeping specialist involving complex clerical activities essential for the athletic division. This position will be responsible for processing daily financial transactions via various TU systems such as Tiger Travel, PeopleSoft, Accounts Payable and Diners Club. In addition, this position will be required to deal with internal departments and external parties on a daily basis.
Responsibilities and Duties
The Assistant will review, audit, and reconcile Tiger Travel athletic forms. This involves collecting and reviewing supporting documents from coaches and staff to assure the form is completed properly, all receipts are attached, and all required signatures are in place. Assures that expenses claimed are in compliance with TU, USM, and State of MD policies and procedures. Provides training and education to coaches and staff on Tiger Travel and USM and TU policies when necessary. Manages receipts and tiger travel forms, once review is completed and form is submitted, files form in correct dept. folder.
The Assistant is also responsible for processing all AP invoices for athletics in a timely manner. This involves receiving invoices, making sure we have the vendors W9s and coding invoices in (Image Now) Perceptive Content. Investigating any discrepancies, making sure payment was not already issued, obtaining new invoices or W9s if needed. Serves as first line approver, and follow up.
Reconciles Athletics’ Diners Club Cards on a monthly basis to ensure proper expense reporting and forecasting across the various departments within the athletic division. Researches any discrepancies. Reviews department credit cards such as Team's Travel Diners Cards to make sure the appropriate documentation is submitted on a monthly basis to the athletics business office. Researches and resolves any credit card payment issues and discrepancies. Updates appropriate logs for cards on a monthly basis. Reviews P-Card receipts once they are turned in by P-Card holders to ensure all receipts are submitted and all documentation is attached for upcoming audit review.
The incumbent will over-see daily cash handling operations. Receives cash/checks from staff or outside companies and issue receipts. Prepares and makes bank deposits, along with updates our cash/check log with details. Delivers cash/check deposits to the Bursar's office and signs the drop off sheet, along with a member from the Bursar's Office when this is completed. Files paperwork, along with our cash/check receipts from the Bursar's Office and supporting documentation. Provides a consistent level of customer service relating to inquiries about Tiger Travel, accounts payable, Diners Club card, and P-Card. Provides daily tasks such as processing mail, filing, photocopying, printing documents and data entry to spreadsheets.
Qualifications and Skills
High School diploma or equivalent
Three years of relevant work experience in Finance or Accounting
PeopleSoft Financial or Oracle Cloud Financial
Bachelor’s or Associate’s degree
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Salary and Benefits
$17.31 per hour and a contract that offers annual leave, holidays, sick days. Contractual employees scheduled to work 30 or more hours per week may be eligible for subsidized health benefits coverage. The position is contingent on funds being available at time of hire. To learn more about our benefits, click here.
This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.
The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. The University System of Maryland (USM) has recently determined that mandating a COVID vaccine for all faculty, staff, and students at all schools in the USM is both a reasonable and necessary means of protecting our health and safety. As a prospective hire at TU, proof of your full COVID19 vaccination must be demonstrated before you begin employment with the University.