The Director of Operations for Women’s Volleyball provides operational support to the women’s volleyball team. This position manages the day-to-day administrative & operational functions for the women’s volleyball program including, but not limited to, travel logistics, planning recruiting and alumni events, and assisting with promoting and marketing the women’s volleyball team.
*Willingness and ability to work non-traditional hours including early mornings, evenings, holidays and weekends. Travel required.
Responsible for adhering to all Department and University policies and procedures, as well as the rules, regulations, bylaws and interpretations of the Big Ten Conference and the NCAA.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Oversee, organize and coordinate all aspects of both home and away game day management and logistics including, but not limited to, team meals, ground transportation, flights, hotel accommodations, team practice sites, etc.
Assist with budgeting by maintaining record of expenses and reconciling team travel expenses in a timely manner.
Assist with game day operations; communicating with game day officials (umpires), submitting pass lists; setting up and organizing video, sports information director duties, etc.
Plan and execute special events such as tailgates, alumni weekend, parents’ weekend, scout day, official/unofficial visits, etc. Responsible for managing registration and RSVP lists, coordinating food and beverage, and event set up/tear down.
Serve as the liaison between visiting school representative and Northwestern Women’s Volleyball.
Liaison with Development team to assist with fundraising and alumni and donor relations.
Manage and coordinate the schedules of the players to assist with special requests and events.
Organize and implement a student manager program.
Serves as the liaison to various departments within Athletics, assisting the coaches with completing paperwork and following up on requests for information.
Assist Marketing with marketing and promoting Northwestern Women’s Volleyball, including game day promotions and ticketing; collaborate and execute social media marketing strategy in with Athletics Communications.
Other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
Working knowledge of Microsoft Office programs
Possess ability to communicate effectively one-to-one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar;
Effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands/pressures of assignments and adjusts accordingly;
Previous experience with a Division I women’s volleyball program preferred.
Knowledge of rules and regulations of the NCAA, Big Ten Conference and Northwestern University preferred.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Faculty members include Tony Award winners, MacArthur Fellowship recipients and members of numerous honorary and professional societies, National Academy of Engineering, American Academy of Arts and Sciences and American Council of Learned Societies. Research thrives at Northwestern University. Interdisciplinary teams at Northwestern work to solve society's problems and facilitate clinical and commercial use of their innovations with partners at Argonne National Laboratory, Fermilab, and local universities. Beyond being a dynamic learning organization, Northwestern employs a dynamic and diverse mix of faculty and staff who work proactively to ensure that the University is a special place to work. Northwestern is committed to the recruitment of a diverse faculty, staff and student body, fostering a climate that treasures differences and provides rich opportunities for learnin...g. To that end, Northwestern University actively seeks women, minorities, veterans, and disabled persons for employment and promotion throughout the University.
The Northwestern Work Environment. Our two main campuses are situated along Lake Michigan’s lakefront. The Chicago campus, located between the Magnificent Mile and Lake Michigan, offers outstanding views and is within walking distance of some of the city’s main attractions.The Evanston campus, just 12 miles north of downtown Chicago, sits among charming residential neighborhoods, parks, beaches, and bike trails.At our newest campus, in the architecturally significant Education City in Doha, Qatar, the University offers undergraduate programs in partnership with the Qatar Foundation.
Northwestern offers many benefit options to full and part-time employees including: Competitive compensation, Comprehensive medical, dental, and vision coverage, Tuition reimbursement, Pre-tax transit options, Professional development opportunities, Vacation, sick, and holiday pay, Excellent retirement plans, Work/Life balance and resources, Dependent care match, Faculty-Staff Assistance Program. We also provide employees with access to an abundance of recreational, cultural, and enrichment opportunities that take place on and off campus.