Assistant Director of Compliance Athletics- Office of the Vice Chancellor
Position Summary: This position reports directly to the Assistant Athletics Director for Compliance and is responsible for supporting this position in ensuring an effective compliance program is in place. This position shall continuously assess and demonstrate that Vanderbilt University meets the NCAA’s definition of institutional control, University policy, and/or state and federal regulations.
About the Work Unit: Vanderbilt University’s Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 16 varsity teams (6 men's teams and 10 women's teams), 14 of which compete in the Southeastern Conference.
Key Functions and Expected Performance:
I.Support the Assistant Athletics Director in ensuring an effective compliance program is in place. All assigned duties are designed to ensure the compliance office continuously assesses and demonstrates Vanderbilt University meets the National Collegiate Athletic Association’s definition of institutional control, University policy, and/or state and federal regulations. This includes, but is not limited to, proactively evaluating and detecting infractions, monitoring, documenting, educating, and developing policies and procedures for all the regulations in the NCAA manual, University policy, and/or state and federal regulations to reduce the risk of inappropriate conduct. (Constitution 6)
1.Assist the Assistant Athletics Director in promoting an ethical culture.
2.Assist the Assistant Athletics Director in ensuring that governing authorities (Chancellor, Athletics Director) are knowledgeable about the content and operation of the compliance program so able to exercise oversight with respect to its implementation and effectiveness.
3.Assist the Assistant Athletics Director in ensuring reasonable efforts are made to detect through the exercise of due diligence, whether any individual has engaged in illegal activities or other conduct inconsistent with an effective compliance and ethics program.
4.Take reasonable steps to ensure that an effective compliance program is followed by serving as the support administrator in monitoring the daily operations for NCAA Bylaw 12, 13, 15, 16, 17 and Rules Education.. An effective program includes:
a. Taking reasonable steps to consistently communicate standards and procedures, and other aspects of the compliance program by conducting effective training programs and disseminating information appropriate to such individuals' respective roles and responsibilities – including, but not limited to: o Serve as the secondary liaison as assigned (Refer to Job Description Attachments) to ensure the following responsibilities are fulfilled: o Continually monitor select publications and news outlets to identify additional risks not previously documented and best practices at other agencies and communicate this information to relevant staff to enhance departmental operations (Refer to Job Description Attachments).
b. Monitoring, auditing and evaluating/assessing the program’s effectiveness – including, but not limited to: o Enhance office operations through attendance at NCAA, Southeastern Conference, and other professional organizational conferences, workshops, and seminars. o Assist in reviewing the compliance policy and procedure manual to ensure it is engaged and functioning. o Assist with internal/external reviews/audits when necessary.
c. Promoting and enforcing the compliance program consistently throughout the organization – including, but not limited to: o Assist with responding to all interpretive issues in accordance with office policy. o Assist in preparing legislative issues to bring to offices daily staff meetings and facilitate legislative issues when necessitated. o Assist with compiling waivers for the NCAA or Southeastern Conference pursuant to office policy. o Assist with investigations of NCAA or Southeastern rules, University policy, and/or state and federal regulations and report confirmed infractions to the NCAA, Southeastern Conference, and/or other appropriate entities. d. Respond appropriately and consistently to inappropriate conduct and prevent further similar inappropriate conduct – including, but not limited to: o Alert the Assistant Athletics Director of any unique or potentially problematic issues immediately when identified. o Ensure that in each violation or instance of inappropriate conduct, that preventative measures (e.g., education, enhancement of policy and procedure), are implemented to remediate and prevent future occurrences. o Provide a method to report inappropriate conduct without fear of retaliation.
II. Other duties as assigned by the Assistant Athletics Director for Compliance.
Supervisory Relationships: This position does not have supervisory responsibility and reports administratively and functionally to the Assistant Athletics Director for Compliance. Education and Certifications: •A Bachelor’s degree is necessary. •A Master’s or Juris Doctor degree is preferred.
Experience and Skills: •A minimum of 2 years of experience in NCAA Division I Institutional or Conference compliance office is necessary.
As conditions of employment, individuals have an affirmative obligation cooperate fully with the institution, SEC, and NCAA infractions processes. An individual who is found in violation of NCAA regulations shall be subject to disciplinary or corrective action by the institution, SEC, and/or NCAA as set forth in the provisions of the NCAA infractions process, up to and including suspension without pay or termination of employment. Additionally, individuals receiving athletically related income or benefits from a source outside the institution (e.g., income from endorsement or consultation contracts with apparel companies, equipment manufacturers, television and radio programs; income from ownership, control or management of a foundation, organization, or other entities; etc.) must report such earnings (other than cash or cash equivalents if the total amount received is $600 or less) to the chancellor on an annual basis.
General Characteristics of a Successful Vanderbilt University Staff Member: ACCOUNTABILITY: Owns decisions, outcomes, work products, etc. that are within the scope of one’s role. -Works through Issues: Recognizes that the work is about successful outcomes, if things aren’t going well, outcomes suffer; is willing to have crucial conversations if things aren’t going well; doesn’t just complain to management… does everything possible to remedy the situation directly first -Reliable: Does what they say they will do, when they say they will do it; shows up for work when expected; doesn’t push the burden of work volume or deadlines to others -Integrity: Holds oneself accountable; takes responsibility for failures as well as successes, recognizes that trust is required to hold a team together -Acceptance of Feedback: Takes constructive criticism with grace, and makes improvements without taking it personally or holding grudges; when wrong, owns it – freely admits mistakes
COLLABORATION: Works inclusively to build trust and accomplish tasks, goals, and initiatives. Understands, anticipates, and appropriately responds to internal and/or external customers’ needs. -Optimism: Is friendly, tirelessly cordial, polite, and genial; comes in to work with a good attitude and doesn’t bring their own personal “little black clouds” into the work environment -Teamwork: Genuinely values teamwork and co-workers, makes them feel valuable and important by acknowledging what they do well; doesn’t expect from others effort that one is unwilling to do themselves, finds ways to acknowledge other’s strong suits -Honest and Transparent: Doesn’t have hidden agendas, doesn’t play people against each other; is authentic and forthright -Helpful Nature: Offers to help lighten the load for others in times of need; volunteers rather than waiting to be asked; understands that almost no one works in a silo and needs the help of others to do their job well; recognizes that by helping others first, others will likely reciprocate
COMMUNICATION: Provides information clearly and accurately in various settings, ensuring understanding and participation. Understands how best to present information to different audiences and understands how information may be perceived. -Shares: Shares information. Communicates proactively. Transmits knowledge; recognizes that “knowledge is power” is less effective than “sharing knowledge is power.” Asks for advice, and considers it thoughtfully -Is Nice: Asks caring, interested questions and is a good listener -- smiles and is grateful; sends appropriate notes of thanks to others who have helped; avoids gossip or saying negative things about co-workers; patient and generous; makes suggestions rather than stating hard and fast opinions. Avoids being negative, sarcastic, and cynical -Praises Publicly; Criticizes Privately: When dealing with a difficult co-workers or customers, “pretend your children are watching” how the situation is handled; good manners help keep a cool head; gives credit where credit is due -Responds Promptly: Recognizes that when emails and phone messages aren’t returned in a timely way, it sends the message that the other party is not important; responds even if just to acknowledge receipt and provide a timeframe by which the requester can expect a full response
DRIVE & GRIT: Is focused on professional excellence and strives to facilitate and support the same for colleagues in and outside their team, effectively manages through challenges and opportunities while seeking to understand and learn from professional experiences. -Perspective: Maintains a sense of humor and perspective; can laugh first and foremost at oneself -Raises the Bar: Expects and delivers excellence; is a creative problem solver; is proactive; welcomes input on making things better -- places a high value on learning and getting better -Resilience: Is resilient in the face of daunting challenges and setbacks; bounces back readily. -Adaptability: Reads cues and adapt accordingly; adjusts style and approach to accommodate the styles and needs of others; can anticipate and effectively de-escalate potential conflicts
ENGAGED: Appreciates the values and mission of the organization, works to contribute to the university, and understands how their work affects the university and university community. -Eager: Enthusiastic, wanting to learn, wanting to continue one’s personal and professional development and expertise -Hard-Working: Is industrious as well as efficient (busy isn’t the same as productive); can juggle multiple competing priorities simultaneously without becoming overwhelmed -Believes: Believes in the work being done and in the importance of the organization’s mission -Creative Thinking: Goes beyond the boundaries of the job description, willingly takes on new challenges, and finds creative solutions rather than always awaiting direct instructions
JUDGMENT & PROFESSIONAL ACUMEN: Makes appropriate decisions and evaluates risk and uncertainty to create ideal outcomes, exhibits an eye for the macro and the micro, and works to ensure others are able to do the same. -Autonomous: Self-managing; self-motivated; manages time, activities and outcomes well so that progress stays on track; cleans up after themselves -Maturity: Exhibits professional maturity; doesn’t pass the buck to dodge accountability; doesn’t engage in petty office politics or inappropriate social conduct -Detail-Oriented: Even small mistakes can create big issues; attention to detail work indicates care about the outcomes -Assumes the Best: Assumes that others are working as hard as you are on things that are as important as what you are working on; just because you don’t know what someone does, it doesn’t mean they’re not doing anything
COMMITMENT TO CULTURE OF DIVERSITY & INCLUSION: Supports the university’s commitment to diversity and inclusion and demonstrates personal dedication through words and actions. -Champions: Engages in and advocates for inclusive workplace relationships -Culturally Self-Aware: Develops skills to recognize one’s own biases and to be sensitive to the perceptions of others. Models appropriate cultural behaviors with others -Commitment: Collaborates on and contributes to organizational and community diversity and inclusion efforts as opportunities arise.
Vanderbilt University’s Athletics Department prepares student-athletes to become leaders and champions in life by placing the highest values on integrity, character, sportsmanship and victory. Vanderbilt is a charter member of the Southeastern Conference and is the conference's only private school. The university fields 16 varsity teams (6 men's teams and 10 women's teams, a total of 351 student athletes), 14 of which compete in the Southeastern