The Assistant Manager is responsible for assisting the Manager of Internal Operations with financial, operational, and accounting matters for the Athletic Department. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.
Required Education and Experience:
Bachelor’s degree or equivalent combination of education and experience.
Four years of experience in business to include at least one year accounting experience.
Required Knowledge, Skills, and Abilities:
Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills.
Planning and organizational skills.
Ability to multitask and work cooperatively with others.
Other Requirements or Other Factors:
Ability to work flexible hours (night, weekend, and holiday).
Provide Technical Support for athletic sporting events may be required.
Preferred Education and Experience:
Master’s Degree in Business or Related Subject
Athletic Administration experience
Experience using FAMIS, AggieBuy, Concur, iPayment, Laserfiche, Excel, Word and Access, Active Network, CitiDirect, Adobe Acrobat.
Financial Reporting - Conduct monthly reporting for Reed Arena, Lettermen’s Association, and 15 Camp accounts. Assist with the monthly reconciliation of the Athletic Department operating budget. Utilize Tableau to ensure accurate financial reporting is readily available to necessary staff members.
Financial Operations - Oversee the daily financial operations of Reed Arena and the Lettermen’s Association. Provide input or solutions to financial related issues within either of the operations. Process invoices by various payment methods for Reed Arena or Lettermen’s Association as needed. Oversee the Travel and Payment Card operation for the Athletic Department. Manage the continual evaluation of card limits in accordance with acceptable department risk. Request or cancel new Travel or Payment Cards as necessary.
Travel - Oversee all departmental travel and reconciliations to ensure travel operations are in accordance with State, NCAA, and Texas A&M rules and regulations. Supervise in house Anthony Travel staff members. Coordinate annual bowl travel operations in conjunction with Football and Anthony Travel. Provide input on policies and procedures as they relate to Athletic Department travel. Propose solutions for operational or financial issues that are travel related as they arise. Liaison with Financial Management Operations regarding travel related issues. Final approver for travel trips via Concur.
Accounts Receivable - Manage the accounts receivable process for the Athletic Department. Ensure accurate and timely receipt of funds from contract compensation, facility rentals, game guarantees, high school competitions, eCommerce, and any camp related revenue. Train and reconcile all revenues received by utilization of Athletic Department credit card payment portals. Oversee the receipt and reconciliation of funds from the Athletic Department Temporary Working Fund.
Supervision - Supervise one Business Coordinator I, two Anthony Travel employees, and multiple student workers.
Compliance - Maintains continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate. Maintains awareness of and supports the diversity and inclusion initiatives of the Athletics Department. Performs other duties as assigned.
Our athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.