Johns Hopkins University is a private institution that was founded in 1876. It has a total undergraduate enrollment of 6,256 and is located in Baltimore, Maryland. The campus consists of 140 acres. Johns Hopkins was ranked 9th in the 2021 edition of Best Colleges by US News and World Report.
Centered on a departmental mission of “Be More” Hopkins Athletics and Recreation is in a period of fast-paced progress and building on its strong foundation. The department is committed to the core tenants of competitive success, student-athlete experience, and developing strong community connections within the greater Baltimore/Maryland region. This new chapter includes investments in state of the art athletic and recreation facilities, innovative programming and partnerships, mental and physical well-being, and strengthening the connections between holistic student development and the professional world. Hopkins invites applicants to apply for the position of Assistant Director of Business Operations.
Hopkins Athletics is multidivisional department with 22 programs competing at the NCAA DIII level and two programs (men’s and women’s lacrosse) competing at the NCAA Division I level (BIG 10 Conference). The department also hosts a variety of robust recreational activities such as club sports, intramurals, and fitness programming.
In 2021, the department completed a $27 million dollar renovation and expansion of the Ralph S. O’Connor Center for Recreation and Well-Being. This facility features all new state-of-the-art equipment for strength and cardiovascular training, expanded group exercise offerings, and mindfulness and meditation programming. The focus is on fostering holistic student health and a community of care. In addition, The Bill Starr Varsity Weight Room also underwent a complete renovation in 2021 by adding an additional 3,800 square feet of team and individual student-athlete training space. This investment includes all new training equipment, a nutrition fueling station, and the latest in performance technology.
The Hopkins Athletics department seeks an innovative and forward-thinking Assistant Director of Business Operations. The Assistant Director of Business Operations must lead the processing, reconciliation and review of all departmental expenses. The individual will be the subject matter expert on procurement processes within the athletic department at Johns Hopkins University. Hopkins encourages inquiries from candidates who value professional and personal development and will actively contribute toward a culture of inclusiveness within both the department and University setting.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Oversee and manage budget reconciliation and receipt depository for approximately 150 general and restricted fund centers
Direct office accounting services which includes training staff, managing casual employee, coordinating all aspects of purchase orders and payments to vendors, processing travel advances, reimbursements, and any other transaction items needed for the department.
Generates informational budget reports, summaries and or financial statements and provide ad hoc analysis on a monthly basis for all budget owners within the athletic/recreation department.
Assists with compiling data for annual federal compliance and NCAA reports.
Manage internal control procedures and departmental policy revision as it relates to procurement, A/P and A/R.
Create and provide training and communication to departmental staff regarding administrative budget procedures and policies.
Assists with lacrosse and postseason ticket administration and post event reconciliation reporting.
Maintains communication with vendors regarding payment processing, direct billing, purchasing procedures and payment discrepancies.
Manage independent contractor/consultant contracts and service agreements as well as the implementation of any process changes proposed by internal audit and risk management related to these types of agreements.
Review and elevate current departmental processes and make recommendations for improvements for automating and streamlining routine tasks.
Uses various software applications such as spreadsheets/databases or presentation graphics packages to assemble, manipulate and/or format data for presentation to internal/external constituents.
Assist Associate Athletic Director with projecting, modeling and making recommendations related to increasing or the creation of new revenue streams within the athletic department
Serve as liaison for H.S.A. quarterly finance meetings which includes preparing relevant budget analysis/reports and running, developing and implementing meeting agendas.
Bachelor’s degree in finance, accounting or related field.
Three years of experience with SAP or equivalent combination of financial/accounting experience.
The Assistant Director of Business Operations is directly supervised by the Associate Athletic Director, Finance and Human Resources. This position has significant interactions with faculty and staff, students, alumni, and other outside constituencies.
General office, athletic facility, and campus environment. The position will require work outside and in inclement weather. Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting, and occasional lifting is required. Computer usage involving repetitive and/wrist motion is required. The position will be a full-time, fiscal year appointment, with evening and weekend work required throughout the year with those dates determined by a supervisor.
A review of applications will begin immediately and will continue until the position is filled.
Johns Hopkins does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. JHU is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. JHU complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to JHU Title IX coordinator or to the federal Office of Civil Rights.
Johns Hopkins University is a private institution founded in 1876, and principally located in Baltimore, Maryland. It has a total undergraduate enrollment of ~5700 (Homewood campus), and a graduate enrollment of ~25,000 (multiple campuses). Johns Hopkins was ranked 9th in the 2021 edition of Best Colleges by US News and World Report. Centered on a departmental mission of “Be More,” Hopkins Athletics is in a period of heightened growth and evolution. Many recent investments have been made in state-of-the-art athletic and recreation facilities, innovative programming and partnerships, student-athlete mental and physical well-being, and strengthened connections between holistic student development and the professional world.