Associate Athletic Director for Facilities & Event Operations
Eastern New Mexico University
Location: Portales, New Mexico
Required Education: 4 Year Degree
Salary: Depends on Qualifications
Eastern New Mexico University is located in Portales, New Mexico. ENMU is the third-largest university in the state and is a member of the NCAA Division II and the Lone Star Conference. ENMU sponsors 13 NCAA sports programs with approximately 400 student-athletes, as well as men’s and women’s rodeo and cheer.
This position reports directly to the athletic director and is in charge of all athletic facility and event operations. This includes Greyhound Football Stadium, Greyhound Arena, baseball and softball fields, weight room, and any other related athletic facilities. In addition, this director oversees the handling of athletic events, serving as a member of the athletic department senior management team and helping to lead the athletic department and university in achieving their mission and goals. Furthermore, this position will serve as the Sport Administrator for the football program, and may supervise student workers and other personnel.
Duties and Responsibilities:
Serve as a member of the athletic department administrative staff and senior management team
Oversee all aspects of the daily operations for athletic facilities. Includes facility scheduling, planning, maintenance, renovation plans, revenue sourcing, and other facility related items
Work with coaches, event staff, intramural staff, students, physical plant, security, local school district personnel and external customers regarding facility needs
Serve as the primary liaison and coordinator between athletics and physical plant as it pertains to athletic facility and equipment needs, set-up and break downs including coordinating custodial services with the physical plant
Oversee, manage and participate in event operations in delivery of customer service before, during and after the events
Assist with event operations and game management as needed including crowd control
The Lone Star Conference (LSC) requires a “Game Administrator” be present at all home games. This position will share in serving as a game administrator as needed
Communication and coordination with officials and visiting coaches the day of game/event.
Perform facility assessments and custodial inspections
Review and approve work order requests for facilities
Implement programs and plans to see that customer needs are being met, monitor customer satisfaction
Create master calendars for practice, games and events specific to facility
Develop, operate, and maintain an automated scheduling system
Prepare pre and post event logistic reports as it pertains to the facility in use
Seek quotes for ordering of equipment and supplies pertaining to each facility
Prepare requisitions and PO’s for the purchasing of equipment
Manage the maintenance and operations of athletic facilities and equipment
Create maintenance plan for facilities and major equipment
Assist and assign set ups and break down for facilities when in use
Communicate on a consistent and ongoing basis with athletic director, administrative staff and coaches
Conduct meetings with personnel to coordinate and schedule work assignments
Work with local, community officials on relationships/usage of Greyhound athletic facilities
Evaluate existing building maintenance needs and system efficiencies/deficiencies and propose improvements as required
Comply with all applicable standards, policies, and procedures, including safety procedures and the maintenance of a clean work area
Interview, select, train, supervise and evaluate support staff
Work with architects, contractors, physical plant as it pertains to new athletic facility projects
Create strategic plans for athletic facilities in coordination with the athletic director
Coordinate athletic concessions operations with Sodexo
Recruit and identify all revenue sources for facilities
Create summer camp schedules for facilities and Greyhound Sports Teams
Develop financial plan for sustaining of all athletic facilities, including rental fees for all users
Assist with signage for corporate sponsorships
Conduct special projects as needed
Perform other duties as assigned
Minimum Job Requirements:
Bachelor’s Degree required, Master’s Degree preferred, preferably in sport or facility management or related field
A minimum of three years of experience in facility operations required with preference in the collegiate athletic setting.
Experience in athletic event operations preferred with preference in the collegiate athletic setting.
Knowledge, Skills and Abilities:
Professional demeanor, strong integrity, and passionate desire to grow as a professional, while contributing to the value of the athletic department, University and community
Strong work ethic with the ability to work independently, exercise creativity, solve problems, be attentive to detail, lead, organize and deploy staff, in a fast-paced environment.
Be a strong team player and develop team dynamics within the athletic staff
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
Strong interpersonal skills and the ability to work professionally and effectively with a wide range of constituencies in a diverse community
Ability to communicate effectively, both orally and in writing
Strong customer service skills
Must have excellent organizational and time management skills. Ability to work under pressure and deadlines
Knowledge of budget and cost estimating principles and procedures
Must be able to comprehend instructions and operate equipment when necessary
Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments
Skill in organizing resources and establishing priorities
Physical Demand and Working Conditions:
This position requires some level of physical work on a fairly frequent basis which would require exerting up to 75 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Work is performed outside and inside buildings, must work in all weather conditions, winter and summer. Must wear appropriate clothing for condition of the day. Safety equipment will be provided when necessary.
Work is performed in conditions with exposure to noise, vibration, dirt, odor, fumes, toxic situations and/or electrical issues that may be hazardous
Must have the physical dexterity to operate a variety of equipment
Work demands in this position requires substantial time during all hours of the day, evening, and weekends.
Must have a valid drivers license
Essential Functions:[As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]
Application Review Date: Open Until Filled
Condition of Employment: Must pass a pre-employment background check.
Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:
Please ensure that you attach all required documents even if you have applied for other positions at ENMU as the committee does not have access to those records.
Letter of interest Resume Contact information for three references (Blind reference calls may be made on applicants who become a finalist for the position) Transcripts (unofficial for application purposes)
ENMU is an Equal Opportunity/Affirmative Action/Title IX Employer. Eastern New Mexico University is committed to creating a diverse environment and is proud to be an equal opportunity employer. The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University’s non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 562-2115. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please click https://www.enmu.edu/about/public-documents/title-ix/coordinator . New Mexico is an open records state, therefore ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Requests for records should be sent to email@example.com . For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu
Eastern New Mexico University has an enrollment of 6,000 students and is located in Portales, NM. ENMU is the third largest university in the state and is a member of the NCAA Division II and the Lone Star Conference. ENMU sponsors 14 NCAA sport programs with approximately 450 student-athletes, as well as men's and women's rodeo.