Senior Associate Athletics Director Finance & Administration
University of Illinois Chicago
Location: Chicago, Illinois
Required Education: 4 Year Degree
Salary: Commensurate with experience
4 Year Degree
Internal Number: 1011929
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
UIC Flames Athletics is a NCAA Division I athletic program, sponsoring 300 student-athletes across 18 varsity sports. UIC will become the 12th member of the Missouri Valley Conference (MVC) beginning with the 2022-23 academic year.
The position has direct oversight of multiple athletics units, including: facilities, operations and capital projects, information technology, sports equipment and apparel operations, and team travel operations. Click Here: https://express.adobe.com/page/ZRuG0tquGAOtj/
The Senior Associate Athletic Director reports to the Director of Athletics, serves as a member of the Athletics Executive Cabinet engaged in strategic planning and resource allocation, and as a sport administrator for designated sports programs.
Duties & Responsibilities 1. Leadership of the athletics business office, its daily operations, and related personnel.
2. Serve as a trusted senior advisor to Director of Athletics and the Athletics Executive Cabinet regarding the financial operations of the department and other areas of oversight.
3. Oversight for the following athletics units: (a) Facilities, Operations and Capital Projects; (b) Information Technology; (c) Sports Equipment and Apparel; (d) Team Travel Operations; and other units and areas as assigned.
4. Serve as a sport administrator for assigned sports programs; supervise and partner with head coaches to help advance towards achievement of team and departmental goals; support academic, competitive, and personal development goals of student-athletes.
5. Oversight for athletics operating, scholarship, and capital debt budgets, including annual financial planning and routine account monitoring.
6. Monitor all sport and support unit budgets; meet routinely with budget managers; maintain accurate financial records; ensure timely submission of required documents; run reports as needed; manage reconciliation of PCard and TCard transactions; etc.
7. Management of all department contractual agreements, including athletic contests, facility rentals, contractors, etc.
8. Develop and implement departmental business policies and procedures in accordance with applicable university, system, Conference, NCAA and related policies; ensure timely and compliant invoicing, payment, contract administration, and related business functions.
9. Collaborate with University Budget Office on preparation and submission of athletics budget materials during annual budget process and ongoing financial matters.
10. Prepare and submit routine and annual reporting requirements (e.g. NCAA Financial Report, EADA Report, Clery Act, FOIA, etc.) to the University, University of Illinois System, State, Conference, NCAA and other governing entities.
11. Prepare and deliver budget and financial presentations to University and athletics staff and other internal and external stakeholders, as requested.
12. Liaison to UI System, University, Conference and other committees and working groups related to business operations and related areas (OBFS, Purchasing, etc).
13. Deliver exceptional customer assistance to athletics staff and student-athletes, campus and community constituents, and external clients and partners.
14. Adhere to all NCAA, Conference, and University policies, rules, regulations, and operational procedures.
15. Represent the University with professionalism, dignity, integrity, and ethical conduct.
16. Perform other related departmental duties, as assigned.
Qualifications: Minimum Qualifications Required:
• Bachelor’s degree in business, accounting, finance, or related fields. • Five or more years of demonstrated success in business, accounting, finance or related fields. • Experience managing full-time, part-time, and/or student staff. • Proficient in database, accounting, Microsoft Office, and related software systems. • Excellent organizational, management, communication, interpersonal, and problem solving skills. • Maintain knowledge of and compliance with NCAA, Conference, UI System and University rules that relate to duties and responsibilities of this position. • Demonstrated commitment to diversity and equity through recruitment, selection and supervision of personnel.
Preferred Qualifications Preferred:
• Master’s degree in business, finance, business administration, sports management or related fields. • Experience in collegiate athletics environment, whether on-campus or at the conference or national levels. • Experience in Division I collegiate athletics. • Experience leading units or teams of personnel.
To apply, please visit: https://uic.csod.com/ux/ats/careersite/1/home/requisition/217?c=uic
For fullest consideration, applicants must apply and submit a cover letter, CV or resume and names of three references (names, titles, phone numbers and e-mail addresses) no later than August 12, 2022.
The University of Illinois at Chicago is an affirmative action, equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or status as an individual with a disability.
Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees. The University of Illinois may conduct background checks and other pre-employment assessments on all job candidates upon acceptance of a contingent offer.
Background Checks will be performed in compliance with state and federal law. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899
University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.
University of Illinois Chicago
As a top research institute, a leading healthcare provider, and one of the most ethnically and culturally diverse universities in the country UIC is paving the way for how modern, urban, global public education should work. We are, and have been since our earliest days, dedicated to opening doors and clearing hurdles to provide an outstanding education to bright and ambitious students, no matter what. This mission is amplified through our five-year, $750 million IGNITE Campaign that will redefine the model for student success, cultivate and empower faculty leaders, drive life-changing discovery and strengthen connections to communities.
UIC Department of Intercollegiate Athletics
UIC’s Department of Intercollegiate Athletics is a nationally competitive Division I program serving nearly 300 student athletes in 18 sports, which have won numerous conference championships and awards for both academic excellence and community engagement. The aim of the Department of Intercollegiate Athletics is to project the University’s image as a national competitor in athletics while enriching the lives of student-athletes by providing opportunities for ph...ysical, intellectual, and social growth. As a Division I athletic program in a major city with highly competitive programs, UIC’s athletic mission is to attract top notch student-athletes reflecting the rich tradition of our students’ competitive work ethic and the campus’ ethnic and gender diversity. The Department’s goal is to win conference championships regularly and to be nationally competitive in men’s and women’s sports each year while demonstrating high standards of sportsmanship and ethical conduct. The University provides student-athletes with academic assistance to enhance opportunities for graduation, creates an enthusiastic arena in which student-athletes compete and showcase UIC’s winning team through effective media coverage.