Senior Associate Athletic Director for Business Operations
Tarleton State University
Location: Stephenville, Texas
Preferred Education: 4 Year Degree
4 Year Degree
Internal Number: R-054256
The Senior Associate Athletic Director for Business Operations is the head of the athletics business operations team which manages athletics team budgets and support services budgets and executes all financial matters related to procurement services, human resources and payroll, and applies Tarleton State University (“University”) policies and guidelines for fiscally responsible execution of athletics business operations.
Prepares annual operating budgets in collaboration with department heads and coaches for submission to University. Assist with the annual (and necessary mid-year) salary projection process, extracting data from Tarleton Budget, reviewing for accuracy, applying annual compensation adjustments, and preparing financial reports for Vice President for Intercollegiate Athletics and Executive Vice President of Finance and Administration. Serves as key team member in the annual setup of Tarleton Athletics Budget, including testing processes. Additionally, troubleshoots problems and resolves errors throughout the budgeting process. Serves in departmental lead role providing information to Budget Office staff in the annual review and management of positions and operations budgets. Serves as the lead role in departmental budget training sessions & workshops, including one-on-one training as needed.
Duties and Responsibilities
Budget Oversight & Management:
Monitors balances in all indexes and advises coaches and staff members regarding any potential fiscal problems, collaborates to develop solutions and responses to issues, and recommends changes to procedures that ensure compliance with Tarleton and TAMUS Board of Regents (“BoR”) policies. Responsible for budget/fiscal activities including budget allocations, adjustments, expenditures tracking, and assisting with annual financial reporting requirements. Provides oversight and tracking of revenue, funding, and expenditures of Tarleton Athletics budgets, restricted gifts, and athletics funds held at/by the Alumni Foundation. Strategic Fiscal Partner:
Oversees fiscal management, including budget planning, forecasting and analysis. Monitors multiple indexes of significant financial impact with varied funding sources and provide strategic observations to Director of Athletics. Refines and updates custom monthly analyses for staff, analyzing, summarizing, and communicating results and making recommendations. Create new analyses to aid decision-making and perform ad hoc research and analyses in response to coaches and staff requests. Researches and analyzes budget activities, identifies budget issues, provides alternative solutions & determines procedures and transactions to resolve issues. Takes lead role to assure budgetary consistency and compliance for the organization; presenting recommendations for fiscal change. Data Analysis & Reporting:
Provides complex analytical support and financial management expertise to Tarleton Athletics and University constituents; data analysis/assessments and reports provide decision support for financial planning and program reviews. Researches and develops dashboard reports for different levels of university users; determine appropriate metrics, design layout, coordinate distribution and/or presentation of data. Other:
Develops and presents on budget topics to campus constituents as requested. Minimum Education and Experience
Knowledge, Skills, and Abilities
Strong decision-making skills and initiative Possess excellent leadership skills Excellent written and oral communication Presentation and interpersonal skills Working effectively with a broad range of constituencies including students, coaches, staff, faculty, university administrators, other agencies, professional associations and organizations; and possessing personal energy, integrity, confidentiality and vision Demonstrate ability to work efficiently and effectively both independently and as part of a team Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands, and accuracy in one’s work Possess skills to deal with sensitive or difficult situations effectively Possess the clear ability to maintain confidentiality Demonstrated ability to respond to rapid change and utilization of new technologies Exhibit professionalism Demonstrate the ability to maintain a calm, pleasant, and positive demeanor in difficult situations
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.
Bachelor’s degree in Business Administration, Accounting, Finance, or related field, or an equivalent combination of relevant education and experience. Five (5) years’ experience working within a Business Office at the NCAA Division I level. Demonstrated competence and experience in the development, analysis, and execution of complex budgets and long-range business/fiscal management plans. Successful experience in interpreting, explaining, and presenting detailed budget and fiscal data, both verbally and in writing, to a diverse group of constituents. Demonstrated proficiency in the use of spreadsheet, database query, word processing, and financial modeling software. Experience using Windows, Excel, Access, Word, and Outlook are preferred. Demonstrated excellence in oral and written communications. Experience working with a wide range of budget and fiscal management processes. Experience with Banner software and/or computer applications for budget and fiscal management. Governmental fund accounting experience. Possesses good understanding and knowledge of NCAA-related policies and financial reporting