Travel Management: Senior resource person for all department travel. Responsible for managing, projecting, planning, coordinating, analyzing, securing and monitoring the travel needs for 20 sports, approx. 40 coaches, 20 administrators, 400 + student-athletes, 200 + recruits, involving 29 accounts with a travel budget of over $1,685,000. Responsible for ensuring all travel is in accordance with NCAA and Big West Conference travel policies and regulations, as well all University and campus policies. Requires independent judgement in making decisions and problem solving. Responsible for travel arrangements, solicitation of pricing and verification of budget information for all team, administrative, individual travel for recruiting visits, conferences and conventions travel. Arrange airfare, hotel accommodations, and transportation as needed. Coordinate booster/radio talent travel arrangements and billings. Book airline reservations using campus Connexxus system. Incumbent must be available for consultation during off hours. Utilize ARMS workflow software to to review and approve travel budgets, itineraries, and other related travel workflows. Camps & Clinics: Coordinate and direct administrative tasks associated with the operation of ICA sponsored camps. Trade: Manage the department sponsors trade-out voucher system. Business Office Operations: Provide general and specific administrative support to the ICA Business Office. Must be knowledgeable of, and comply with NCAA, Big West Conference, and University rules, policies and regulations as applicable to the performance of this job.
Proficient in Microsoft Office Suite, email and calendaring software.
Excellent communication and interpersonal skills to communicate effectively with diverse groups at all levels, both verbally and in writing.
Exceptional skills in customer service and the ability to work with a variety of constituents and in a diverse environment.
Excellent analytical and problem solving skills.
Ability to use sound judgment and discretion in responding to issues and concerns and maintain confidentiality.
Ability to work independently and be flexible while performing a wide range of tasks concurrently and effectively.
Ability to interpret and local and system-wide policies and procedures.
Strong organizational and planning skills and the ability to multitask and prioritize with multiple and demanding deadlines.
Ability to work under pressure in a team atmosphere and independently involving deadlines, periodic heavy work cycles and high volume while maintaining extreme attention to detail.
Bachelor's Degree or a combination of education and related experience.
1-3 years experience coordinating and making travel arrangements for small and large groups.
1-3 years experience working in a fast paced, deadline driven environment
UC Santa Barbara is located on the Pacific Ocean, ranks among the top-10 public universities in the nation and is a member of the prestigious Association of American Universities. The UCSB Athletics Department includes 20 intercollegiate sports teams and 450 student-athletes that compete for championships in the Big West Conference and at the NCAA Division 1 level. The Gauchos have won a record 10 Big West Conference Commissioner's Cups, representing the league's all-sports champion.