This is a career, full-time position with a targeted salary of $53,000.00 and full health benefits and membership in the UC Retirement Plan.
4 Year Degree
Internal Number: 37764
The University of California, Los Angeles (UCLA) is accepting applications for the position of Coordinator, Travel Operations. This is a career, full-time position with a targeted salary of $53,000.00 and full health benefits and membership in the UC Retirement Plan. UCLA is proud of its comprehensive athletic program and heritage of developing champions. The collective accomplishments of Bruin teams and athletes are testimony to the efforts of many dedicated and talented individuals: the student?athletes themselves, as well as coaches, administrators, and support staff. The Travel Office plays a significant role in the continuation of these collective accomplishments and seeks individuals interested in careers in college athletics. The Coordinator, Travel Operations will assist in the management of the daily operations of the Department of Intercollegiate Athletics (DIA) Travel Office. Major responsibilities include all procurement activities: high volume of Concur data entry of reimbursements and reconciliation and payment of various invoices. This position will be exposed to many aspects of the business operations of an NCAA Power 5 institution and interact directly with DIA staff and coaches, along with University offices such as Travel Accounting and Purchasing to ensure that all department and University policies and procedures are met efficiently and effectively. This position will also interact with vendors and employees in response to queries regarding status of reimbursements/invoices/payments. Other duties as assigned by and in conjunction with the Associate Director, Travel, Assistant Athletic Director, Travel, and Executive Sr. Associate Athletic Director/CFO.
Expressions of interest must be received by November 15th, 2022. All applicants must submit their cover letter, resume and references via the following website link: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=85892
*Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics. UCLA is an Equal Opportunity/Affirmative Action Employer, and Intercollegiate Athletics has a strong commitment to the achievement of excellence and diversity among its coaches and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: UC Nondiscrimination and Affirmative Action Policy.
All applicants should demonstrate the following abilities and requirements: Education and experience equivalent to a Bachelor’s degree and one years’ experience in accounting and/or three years’ experience in lieu of a degree; Experience as preparer using on-line purchasing and travel reimbursement (Bruin Buy and Concur) systems is preferred; Possess analytical skills to evaluate information and identify and resolve problems following department policies and past precedents; Ability to work independently and follow through on assignments with minimal direction, including skill in taking action where answers to a problem are not readily available; Ability to prioritize assignments to complete work in a timely manner when there are changes in assignments, deadlines, competing requirements and workload; Ability to effectively communicate orally and in writing at a variety of levels, including University executive management, officials of the NCAA and Pac 12, administrators, staff and coaches; Curious personality to learn more about department and have the ability to be proactive and engaging with colleagues across the department is preferred; Demonstrated writing skills to complete concise, effective and grammatically correct administrative reports and correspondence; Ability to provide excellent customer service to members of the department, vendors, as well as the University at large; Knowledge of and commitment to adhere to and comply with NCAA, PAC-12 and University rules and regulations is strongly preferred; Ability to establish and maintain cooperative working relationships with other staff members, subordinates, administrators and vendors; Ability to deal sensitively with confidential information; Ability to effectively communicate complex information about accounting to multiple constituencies; Meticulous attention to detail and accuracy when completing assignments; Demonstrated skill in interpreting, explaining and enforcing Athletic Department and University policies is preferred; Knowledge of general accounting principles is preferred; Knowledge of University accounting practices and procedures, University purchasing procedures and the University Financial system is preferred; Demonstrated skill in operating a PC, with working knowledge of MS Office Suite; Prior hiring, training and supervisory experience is strongly preferred; Working knowledge of an Intercollegiate Athletic Department Business/Travel Office is preferred; Demonstrated skill in general office management sufficient to manage an office as the key functionary is preferred.
UCLA Athletics embraces the mantra of "Champions Made Here", not just on the competitive field but in the classroom and in the community. UCLA's broad-based nationally competitive intercollegiate athletics program for men and women was the first in the nation to win 100 NCAA Championships. UCLA offers a competitive salary and excellent benefits package and is an Affirmative Action/Equal Opportunity Employer.