Job Number: 230034

Organization: Athletic Department

Job Location: Oklahoma-Norman-Norman Campus

Schedule: Full-time

Work Schedule: Monday - Friday, some nights and weekend during competition season

Salary Range: Negotiable based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description---

OU women's soccer is seeking a multi-talented Director of Operations to advance and support the vision and mission of the program by providing our student athletes with the all the necessary resources to compete on the field, excel in the classroom, unlock their true potential and prepare them for life after graduation- with winning in all these areas as the ultimate goal. The Director of Operations is responsible for managing all general business operations and logistics of the Women’s soccer team, including, and not limited to budgeting, competition contracts, team travel, recruiting travel, scheduling, compliance, equipment management and compliance reporting.

Essential Functions:

• Assist Head Coach with co-ordination, guidance, direction and supervision of the Women’s soccer program
• Management of computer systems operations such as CONCUR, ACS, Teamworks
• Full responsibility for the execution of all expense reports for the team and the staff members. 
• Full responsibility for the execution of all TMPs in collaboration with Head Coach and compliance.
• Full responsibility for the arrangement of all staff recruiting travel needs including hotels, transportation, and itineraries.
• Full responsibility of Team travel budget and associated collaboration with different departments.
• Exercises approval authority of invoices, interdepartmental transfers, payroll etc.
• To deliver weekly itineraries to the team and support staff in collaboration with the Head Coach.
• To support in Team Equipment logistics (ordering, delivery, storage, embroidery etc.)
• Management of all Team Travel Arrangements including but not limited to Air/ Bus travel, pre-arranged meals, reservations of meeting spaces and EQ, hotel reservations, communication with hotels and restaurants, development of team itineraries, communication with competition venue and event management at home and away venues and game information distribution
• Attends all home and away competitions, manages timelines and communication with the team and manages all related logistical scenarios (meals, team trainings, walk throughs, match day questions etc.)
• • Management and communication with all referees/ officials at all home games including and not limited to officials travel, set up, game preparation.
  • Act as a liaison with parent group at Head Coach direction.
  • Responsible for the execution of all game contracts after collaboration from the Head Coach/ Lead Scheduler
  • Lead, take initiative and build out all social media platforms to maximize visibility in collaboration with communications, graphic design, and marketing departments on a daily, weekly, monthly, and yearly basis.
  • Responsible for delivery of official/ unofficial visit itineraries, travel arrangements , necessary timely communication to PSAs as well as presence (when needed) during official and unofficial visits.
  • Responsible for communication with the ticket office to drive up the number of fans at our games, develop season ticket strategy, promotional days and distribution of player pass list.
  • Responsible to build out and grow our Alumni network and schedule one OU Soccer Alumni day each year.
  • Assist Marketing Director with all season marketing plans, team and student athlete appearances and marketing materials.
  • Development and scheduling of Community Service programs for our program and student athletes.
  • Execution of recruiting mailouts and parent mailouts

   

   

   

   

  Job Requirements

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  Required Education: Bachelor's Degree AND 12 months of collegiate experience in assigned sport or closely related experience.

  • Substitution: Will accept 48 months in lieu of the Bachelor's degree.

   

  Skills:

  • Highly organized and able to handle multiple projects and deadlines
  • Strong initiative to solve problems
  • Ability to work with a diverse group of coaches, administration and student-athletes 
  • Proficient in Microsoft Office 
  • Excellent communication skills both oral and written

  Certifications:

  • Driver license required in order to transport equipment and staff to competition sites.

  Advertised Physical Requirements:

  • Must be able to climb, crouch, reach, stand, engage in repetitive motions, speak, including expressing oneself or exchanging information with others; see, including color, depth perception and clarity, and hear including receiving detailed information orally.

  Departmental Preferences:

  • 18-36 months experience in operations, event management, office management, camp management or international/ collegiate/ high level competitive club soccer
  • Prior experience of working in a high performing team
  • Knowledgeable of computer programs (Excel, word, PowerPoint, Canva and Photoshop
  • Highly organized individual and multi-tasker
  • Humble and open to learning
  • Positive communicator
  • Proactive and timely with deadlines
  • Approachable, solution finder and dynamic.
  • Can do attitude and always looking to find a way

  Supervision: Student workers

   

  Special Instructions:

  If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing

  Diversity Statement
  The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by embracing each person’s unique contributions, background, and 
  perspectives.
   

  The University recognizes that fostering an inclusive environment for all, with particular attention to the needs of historically marginalized populations, is vital to the pursuit of excellence in all aspects of our institutional mission. This enhances the OU experience for all students, faculty and staff, and for the communities that we engage.

   

  Hiring contingent upon a Background Check?- Yes

  Special Indications: Hiring contingent upon background check, Hiring contingent upon driver's license check

About University of Oklahoma Athletics Department

The University of Oklahoma is a Division I institution and is a member of the Big 12 Conference. There are approximately 550 student-athletes in 23 intercollegiate athletic programs. The mission of the Oklahoma Athletics Department is to inspire champions today and prepare leaders for tomorrow by providing an excellent environment to enable student-athletes to achieve their highest academic, athletic and personal aspirations.

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