DESCRIPTION

DEPARTMENT OVERVIEW:

Birch Aquarium at Scripps is the non-profit public exploration center for world-renowned Scripps Institution of Oceanography at UC San Diego. Perched on a bluff overlooking the Pacific Ocean, the aquarium features more than 60 habitats of fish and invertebrates from the cold waters of the Pacific Northwest to the tropical waters of Mexico and beyond. An interactive museum showcases research discoveries by Scripps scientists on climate, earth and ocean science and features five-dozen interactive elements. Birch Aquarium has an annual attendance of more than 460,000. The aquarium is the largest provider of K-12 ocean science education in San Diego County, reaching more than 55,000 school children each year through its on- and off-site programs.

At the Birch Aquarium at Scripps, we connect understanding to protecting our ocean planet. As the public outreach center for Scripps Institution of Oceanography, UC San Diego, we share the spirit of curiosity that drives Scripps' global research to understand our planet. We engage people in science and invite them to ask questions, explore, and observe to better understand how our world works - Earth, ocean, atmosphere, and life - and our unique role in our global ecosystem. We use science to guide conservation action to support a healthy thriving planet where we feel hope for the future and empowered to make positive change. We connect people with each other, with nature, with science, and with a shared sense of purpose to care for our amazing one-and-only planet Earth.

Our values can be found here.

Job Location: Birch Aquarium is located at 2300 Expedition Way, La Jolla, CA 92037

POSITION OVERVIEW:

Under the supervision of the Director of Special Events and Group Sales, the Special Events Operations/Sales Program Manager assists in developing strategies to generate aquarium event sales through various programs. Specific areas of focus include increasing overall corporate, social, and UC San Diego departments by developing new relationships. Develops and coordinates cooperative sales activities with other industry partners.

Under the supervision of the Director of Special Events, responsible for coordinating services and staging special events at Birch Aquarium at Scripps. Responsible for arranging all the requirements specified by parties renting the venue and for ensuring clients meet all the terms of each special event contract. Responsibilities include ensuring the facility is properly prepared, overseeing staging and technical set-up and the activities of caterers and other vendors, monitoring the events, and enforcing all appropriate safety and other regulations. Conduct site visits for outside groups, UCSD departments, faculty, staff, and potential off-campus clients and conference organizers.

Consults with clients on all details regarding events and event planning. Prepare work requests and route them to appropriate departments; follow up to ensure that all requests are approved and duties assigned. Schedule facility walk-through if necessary to finalize event logistics. Oversee the facility's technological capabilities to ensure that the facility meets the A/V needs of all users, both internal and external groups renting the facility. Responsible for coordinating program activities and group logistics related to events.

In collaboration with the Director of Special Events responsible for developing, planning, and implementing group sales activities. The position engages with caterers and event vendors in overseeing the event setup of position tables and chairs, place linens, trash containers, portable heaters, signage, etc. Works with facility staff and cleaning staff to maintain the cleanliness of grounds and surrounding areas and monitors restrooms as necessary throughout the event. On occasion, it participates in the room set-up and teardown processes, assembling tables, moving tables & chairs, stacking chairs, etc. Provides work direction for the unit Event Operations Crew and student responsible for scheduling, events setup, event sales, and operations. Support recruiting, training, and work direction of four student staff and part-time, limited Event Operation Crew positions.

QUALIFICATIONS

• Bachelors' degree in Hospitality or related field and/or equivalent experience.

• Minimum of two (2) years experien

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  About University of California San Diego

  UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.

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