Marketing and Events Coordinator - 34448 University Staff Marketing and Events Coordinator College of Business
Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies! Who We Are The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Marketing and Events Coordinator to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery--a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle. The AACSB International accredited College of Business enrolls approximately 2,000 students annually. The College of Business offers comprehensive undergraduate degrees, select master's degrees, and professional programs that emphasize principle-based ethical decision making. Candidates are invited to view the college website at: https://business.uccs.edu/. Salary/Pay Range: $42,599 - $51,388 annually. Compensation will be commensurate upon experience and qualifications. This position is Exempt from the Fair Labor Standards Act (FLSA) overtime provisions. Work Location: This position is currently scheduled to work on campus three (3) days per week. Benefits at a Glance At UCCS, our employees are our most valued asset. We're proud to offer: - Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
- Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
- Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
- Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
- Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
- Want to know your total compensation? Use our calculator to get the complete picture!
Summary The entry level Marketing and Events Coordinator assists and implements marketing and event planning initiatives for the College of Business (COB) to include the Daniels Fund Ethics Initiative Collegiate Program (DFEI), the UCCS Economic Forum, Executive Education, alumni events, and other initiatives as it relates to external communications/programming. This position reports to the COB Marketing and Communications Program Manager and will be responsible for coordinating with offices within the College to support internal and external communications, event promotions, development and implementation of content on all social, web, and e-communications platforms. These duties and services are provided for various COB stakeholders to include graduate, undergraduate, grant-funded programs, non-credit programs, and special initiatives. Work on some nights and weekends may be required. Other duties as assigned. Essential Functions
The duties and responsibilities of the position include, but are not limited to: Marketing and Communications (40%) - Supports development, production, and posting of content and event communications across a variety of COB platforms, including social media, email, website, print and digital marketing materials, videos and/or advertisements.
- Designs and sends event e-communications for COB offices (DFEI, Economic Forum, etc.).
- Writes compelling copy for a variety of communication materials; knowledge of AP style a plus (press releases, emails, flyers, etc.)
- Ensures compliance with design standards, logo usage, and Americans with Disabilities Act requirements.
- Develops and manages College of Business event platform Cvent through event registration pages, sign-ups, and event email communications for variety of College of Business activities. Also acts as a support and liaison with other Cvent users/planners
- Markets events and opportunities directly to various stakeholders on campus and in the community using campus email and customer relationship software.
Organizes and Coordinates Projects and Events (45%)
Daniels Fund Ethics Initiative Collegiate Program - Plans and coordinates Daniels Fund Ethics Initiative events such as ethics competitions, case studies, workshops, seminars, speaker series, and other activities. Participates in and attends other College of Business events as appropriate.
- Responsible for event management to include speaker and venue selection, technology support, catering, promotions, budget management, and procurement.
- Arranges group travel for speakers, faculty, and students.
- Occasionally travels to and attends offsite ethics events.
- Serves as point of contact for vendors and contact vendors to exchange information and solve problems.
UCCS Economic Forum
- Manages Economic Forum communications including weekly e-mails to Forum partners and periodic newsletters.
- Plans and coordinates the annual UCCS Economic Forum event which includes full cycle event management: speaker and venue selection, ticketing and registration, technology support, catering, and promotions.
- Obtains, trains, and coordinates dozens of volunteers (e.g. ushers, event production, check-in, guest speakers, etc.) to support the annual Economic Forum event.
- Plans and coordinates other Economic Forum events including quarterly partner events.
- Assists in managing and cultivating partnerships and sponsorships for the Economic Forum.
Executive Education, Alumni, and Additional External Relations Events
- Establishes and maintains relationships with Executive Education and Alumni Faculty Directors, vendors and venues, coordinating catering, etc.
- Provides event support including printing, signage, and communication with participants.
- Creates reliable financial reports and collects payments on time.
- Plans for potential scenarios that could impact the integrity of the event.
- Maintains a working knowledge of the complex needs of a wide variety of events.
Project Coordination (15%)
- Liaises and traffics event marketing requests from a variety of offices and programs.
- Coordinates COB event marketing projects to effectively meet deadlines.
- Works with COB programs for event planning, marketing and promotion.
Job Competencies: To be successful in this position, the employee will need the following: - High level of ethics and integrity.
- Positive, enthusiastic, and caring attitude.
- Highly organized with exceptional attention to detail.
- Strong interpersonal skills to include excellent written and verbal communications.
- Ability to meet project deadlines.
- Excellent project management and time management skills. A self-starter with a proven track record of driving projects from conception through implementation.
- Excellent customer service skills.
- Proficient in the Microsoft Office Suite (e.g. Word, Excel, PowerPoint, etc.) and other commonly used software programs applicable to business operations.
- Ability to design, develop and publish marketing materials.
- Experience in planning, developing, and implementing special event and/or complex programs. Problem solves creatively with limited resources and direction in diverse situations.
- Proven ability to remain calm during stressful situations.
- Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
- Ability to generate and maintain productive, professional working relationships with internal and external partners.
- Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks.
- Ability to work independently.
Tentative Search Timeline - Priority will be given to applications submitted by: 5:00 PM Mountain Time on August 22, 2024 (Thursday).
- Potential phone interview dates with the search committee: September 13, 2024.
- Potential on-campus interview dates: the week of September 30, 2024
- Potential start date: Mid to late October, 2024.
UCCS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices. UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu. Minimum Qualifications
Applicants must meet minimum qualifications at the time of hire. - Completed Bachelor's degree from a regionally accredited institution in a field of study related to the work assignment (e.g. Business, Marketing, Communications, etc.).
- At least one (1) year of full-time equivalent work experience in a role related to marketing or communications.
- At least one (1) year of full-time equivalent event planning experience (for example, as a job duty of a current or previous position).
Preferred Qualifications - Experience working for a university or a non-profit company.
- Experience with CRM and/or eComm tools, Cvent, and/or Canva.
- Experience with the Adobe Creative Suite, including InDesign and Premiere Pro.
- Experience with CRM and/or eComm tools, paid digital ads (Facebook, Google), Drupal, Google Analytics, Wordpress, Cvent, Formstack, MailChimp, and/or Canva.
- Experience with direct mail programs (traditional and electronic), advertising, promotional materials, media relations, and web and database marketing.
- Experience in maintaining branding guidelines.
- Experience in partnerships, sponsorships & B2B sales.
- Experience and understanding of event planning and event management software such as Cvent.
Physical Requirements - While performing the duties of this job, the employee is frequently required to sit.
- Employee is occasionally required to move.
- Tasks may involve using a computer screen continuously for long periods of time.
- Ability to type on a keyboard and use a mouse continuously for long periods of time.
- Employee is required to have moderate bending, stooping, kneeling, crouching, reaching, handling, fingering and fine motor skills.
- The employee must occasionally lift and/or move up to 50 pounds.
To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands. Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources. Special Instructions to Applicants: * Applications submitted by 5:00 p.m. Mountain Time on August 22, 2024 (Thursday), will receive full consideration.* Applications submitted through email or surface mail will not be considered. Please apply at cu.edu/cu-careers (job #: 34448).* Official transcripts will be required upon hire. * Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. Job related inquiries should be directed to the posting contact. The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. Application Materials Required: Cover Letter, Resume/CV, Unofficial transcript(s) Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. Unofficial transcripts. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials. : Hospitality : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40025 - BUS-Administrative Ops : Full-time : Aug 8, 2024 : Ongoing Posting Contact Name: Hannah "Annie" Pirtle, Search Committee Chair Posting Contact Email: hpirtle@uccs.edu Position Number: 00451103 | |