Senior Associate Athletic Director for Business Operations
Tarleton State University
Location: Stephenville, Texas
4 Year Degree
Internal Number: R-054256
The Tarleton State University Department of Intercollegiate Athletics (Stephenville, Texas) is seeking applications for a Senior Associate Athletic Director for Business Operations
The Senior Associate Athletic Director for Business Operations is the head of the athletics business operations team which manages athletics team budgets and support services budgets and executes all financial matters related to procurement services, human resources and payroll, and applies Tarleton State University (“University”) policies and guidelines for fiscally-responsible execution of athletics business operations. Prepares annual operating budgets in collaboration with department heads and coaches for submission to University. Assist with the annual (and necessary mid-year) salary projection process, extracting data from Tarleton Budget, reviewing for accuracy, applying annual compensation adjustments, and preparing financial reports for Vice President for Intercollegiate Athletics and Executive Vice President of Finance and Administration. Serves as key team member in the annual setup of Tarleton Athletics Budget, including testing processes. Additionally, troubleshoots problems and resolves errors throughout the budgeting process. Serves in departmental lead role providing information to Budget Office staff in the annual review and management of positions and operations budgets. Serves as the lead role in departmental budget training sessions & workshops, including one-on-one training as needed. Completed online application packet; cover letter, resume/CV. Review of application packets will begin immediately and continue until the position is filled.
Senior Associate Athletic Director for Business Operations Position Duties & Responsibilities:
Budget Oversight & Management: •Monitors balances in all indexes and advises coaches and staff members regarding any potential fiscal problems, collaborates to develop solutions and responses to issues, and recommends changes to procedures that ensure compliance with Tarleton and TAMUS Board of Regents (“BoR”) policies. •Responsible for budget/fiscal activities including budget allocations, adjustments, expenditures tracking, and assisting with annual financial reporting requirements. •Provides oversight and tracking of revenue, funding, and expenditures of Tarleton Athletics budgets, restricted gifts, and athletics funds held at/by the Alumni Foundation. Strategic Fiscal Partner: •Oversees fiscal management, including budget planning, forecasting and analysis. •Monitors multiple indexes of significant financial impact with varied funding sources and provide strategic observations to Director of Athletics. •Refines and updates custom monthly analyses for staff, analyzing, summarizing, and communicating results and making recommendations. •Create new analyses to aid decision-making and perform ad hoc research and analyses in response to coaches and staff requests. •Researches and analyzes budget activities, identifies budget issues, provides alternative solutions & determines procedures and transactions to resolve issues. •Takes lead role to assure budgetary consistency and compliance for the organization; presenting recommendations for fiscal change.
Data Analysis & Reporting: •Provides complex analytical support and financial management expertise to Tarleton Athletics and University constituents; data analysis/assessments and reports provide decision support for financial planning and program reviews. •Researches and develops dashboard reports for different levels of university users; determine appropriate metrics, design layout, coordinate distribution and/or presentation of data.
Other: •Develops and presents on budget topics to campus constituents as requested. A founding member of the Texas A&M University System, Tarleton transforms generations by inspiring discovery, leadership and inclusion through teaching and research. Degree programs for more than 15,000 students in Stephenville, Fort Worth, Waco, Midlothian, at A&M RELLIS at Bryan and online emphasize real world learning that address regional needs while sustaining the values of excellence, integrity and respect. Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. As a member of The Texas A&M System, Tarleton will provide equal opportunity for employment to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity and will strive to achieve full and equal employment opportunity through The Texas A&M System.
Required Minimum Education and Experience
Bachelor’s degree in Business Administration, Accounting, Finance, or related field, or an equivalent combination of relevant education and experience.
Five (5) years’ experience working within a Business Office at the NCAA Division I level.
Demonstrated competence and experience in the development, analysis, and execution of complex budgets and long-range business/fiscal management plans.
Successful experience in interpreting, explaining, and presenting detailed budget and fiscal data, both verbally and in writing, to a diverse group of constituents.
Demonstrated proficiency in the use of spreadsheet, database query, word processing, and financial modeling software. Experience using Windows, Excel, Access, Word, and Outlook are preferred. Demonstrated excellence in oral and written communications.
Experience working with a wide range of budget and fiscal management processes.
Experience with Banner software and/or computer applications for budget and fiscal management.
Governmental fund accounting experience.
Possesses good understanding and knowledge of NCAA-related policies and financial reporting
Knowledge, Skills, and Abilities
Strong decision-making skills and initiative
Possess excellent leadership skills
Excellent written and oral communication
Presentation and interpersonal skills
Working effectively with a broad range of constituencies including students, coaches, staff, faculty, university administrators, other agencies, professional associations and organizations; and possessing personal energy, integrity, confidentiality and vision
Demonstrate ability to work efficiently and effectively both independently and as part of a team
Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands, and accuracy in one’s work
Possess skills to deal with sensitive or difficult situations effectively
Possess the clear ability to maintain confidentiality
Demonstrated ability to respond to rapid change and utilization of new technologies
Demonstrate the ability to maintain a calm, pleasant, and positive demeanor in difficult situations