Associate Athletics Director - Internal Operations
University of Puget Sound

Job ID: 8323
Location:
Full/Part Time: Full Time
Regular/Temporary:  

Staff Posting Details

Appointment: Regular, full-time (1.0 FTE) position.

Position Summary:

The Associate Athletics Director for Internal Operations is a key leadership role within the department, under the leadership of the Athletics Director. This position will have significant responsibilities to include a commitment to scholar-athlete success, compliance oversight, operational management, student leadership development and engagement, endowment administration, and fostering a culture of excellence and belonging.

Essential Job Functions and Responsibilities:

• Compliance Oversight
  • Serve as the department's primary compliance officer, ensuring adherence to NCAA Division III regulations, university policies, and Northwest Conference rules.
  • Implement and manage centralized athletics database to streamline compliance tracking, student-athlete eligibility monitoring, and reporting processes.
  • Develop and deliver NCAA compliance rules education and continuing education sessions and implement best practices.
  • Collaborate with Academic Advising to support scholar-athlete academic success and eligibility monitoring.
• Student Leadership and Development and Engagement
  • Serve as the primary advisor to the Student-Athlete Advisory Committee (SAAC), guiding student-athlete leaders in event planning, community service, and advocating for scholar-athlete welfare.
  • Develop programming to enhance leadership skills, career readiness, and civic engagement among scholar-athletes.
  • Foster collaboration between SAAC and campus student organizations to promote and increase engagement.
  • Oversee and lead department-wide professional development initiatives, including recruitment and retention strategies.
  • Create and implement programming to foster a culture of inclusion and belonging.
  • Build and collaborate with campus to align Athletics efforts with broader institutional goals.
• Operational Management
  • Lead the modernization of departmental processes, including scheduling, team travel coordination, financial oversight, and budget management.
  • Evaluate current business practices to identify inefficiencies and implement policies and procedures to streamline workflows and enhance resource utilization.
  • Collaborate with other campus departments, including Human Resources and Finance, to ensure Athletics operations align with institutional policies and goals.
  • Serve as the department's point of contact for internal audits and risk management assessments.
• Endowment Management
  • Partner with University Relations to facilitate and oversee the administration of relevant endowment and foundational grants for Athletics.
  • Collaborate with University Relations staff to ensure reporting of impact and stewardship.

Supervisory Responsibilities

Supervision of student staff.

Budget Responsibilities

Lead budget manager, responsible for creating a complaint, fiscally responsible and effective processing and reporting system for the department.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Qualifications:

• Bachelors degree required
• Minimum of three years of progressive experience in collegiate athletics administration or coaching, preferably at the NCAA level
• Demonstrated experience in compliance administration, student leadership and program development
• Dedication to holistic development of scholar-athletes, coaches, and staff
• Commitment to promoting a respectful work environment and fostering a culture of inclusion
• Ability to respectfully work, communicate, and provide leadership within a diverse campus community

Desired Requirements

• Strong organizational, leadership, and interpersonal skills with the ability to manage multiple priorities and work collaboratively with diverse stakeholders.
• Excellent communication, problem-solving, and decision-making skills.
• Willingness to work evenings, weekends, and travel as required for athletics events.

Compensation and Benefits:
The anticipated range for this position is $86,756 - $95,000 annually. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package for eligible staff employees, including:

• Medical, dental, and vision
• Life insurance and long-term disability
• Employee Assistance Program
• Retirement plan options and 403(b) contributions
• Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays
• Education benefits, such as full tuition for eligible employees and their families
• Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!)

Please note:
-Positions that work less than .75 FTE (1,560 hours per year) do not qualify for long-term disability or education benefits.
-Positions that work less than .50 FTE (1,040 hours per year) will accrue paid sick leave but are not eligible for additional benefits.
-Temporary positions that work at least .50 FTE (1,040 hours per year) will be eligible for benefits.

This position is exempt from the provisions of the Fair Labor Standards Act.

For more information on Puget Sound's exempt staff benefits package, visit: Summary of 2025 Benefits for Staff Members in Exempt Positions.pdf

For the Campus Holiday and Bonus Day Schedule, visit: https://www.pugetsound.edu/human-resources

Application Deadline:
Review of applications will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:

• Resume
• Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of all required background checks.

University Diversity Statement

• We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives.
• We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community.
• We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: https://pugetsound.edu/about-puget-sound-0/mission-core-values/institutional-equity-diversity

The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA

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