The Senior Athletics Business Coordinator is responsible for managing and coordinating the day-to-day logistical and business transactions of Allegheny College's 23-sport NCAA Division III Athletics Department, working with the appropriate campus departments. This highly visible role assists with the seamless execution of athletic events, manages team travel, and supports the administrative needs of the coaching staff and student-athletes while ensuring operational efficiency, resource optimization, and strict compliance with NCAA, conference, state, and institutional regulations.

Key Responsibilities

Financial & Budget Administration

• Process invoices, purchase orders, and expense reports related to equipment, travel, and facility operations.
• Oversee accounts payable, accounts receivable, reconciliations, and journal entries. Initiate expense reports within established limits and track budget activity to analyze variances.
• Produce budget reports and monitor budget as needed.
• Assist with annual audits, including EADA, NCAA, and institutional audits.
• Manages day-to-day administrative operations within Oracle Fusion Cloud Applications (ERP and HCM), including procurement, expense processing (credit cards and invoices), and workflow approvals, ensuring accurate data entry and compliance with institutional policies.
• Serves as a key liaison across departments on business processes and supports operations.

Logistics & Team Travel

• Coordinate away-game travel arrangements for athletic teams, including booking chartered buses, and rental vehicles.
• Ensure all travel complies with departmental budgets and institutional policies.
• Work with campus partners regarding department needs for facilities, guest accommodations, and meals.
• Troubleshoot and resolve logistical problems effectively under pressure.

Administrative & Event Operations

• Serves as a key liaison across departments on business processes and supports operations.
• Oversee records, filing systems, and the overall administrative functioning of the department.
• Assist in planning and coordinating special events, conferences, and seminars.
• Assist with promotional materials for athletic events and departmental initiatives.
• Implement financial policies, training, and compliance processes delivered from Financial Services.
• Coordinate memberships for the Wise Sport and Fitness Center.
• Create, purchase and distribution of all awards for student athletes.
• Coordinate with Associate Director of Facilities Support to manage and track binding contacts for varsity athletic contests.

Experience and Qualifications

• Bachelor’s degree required; Master’s degree preferred. Sports Management, Business Administration, Finance, Accounting, or a related field
• 2-3 years of related professional experience required; 3-5 years preferred

Required Knowledge

• Service-minded professional who genuinely enjoys supporting coaches and student-athletes.
• Proficiency in financial software - Oracle and standard office applications (Microsoft Office, Google Workspace).
• A working knowledge of the NCAA and Division III is beneficial.

Required Skills

• Exceptional organizational, planning, and time-management skills with the ability to handle multiple priorities simultaneously.
• Outstanding written and oral communication skills for interacting with coaches, athletes, officials, and the public.
• Strong analytical skills for budget control, problem identification, and trend interpretation.

Required Abilities

• Demonstrates character, integrity, accountability, and a competitive drive.
• Embraces challenges with a growth mindset and a proactive, solution-oriented approach.
• On occasions, must be able to work a flexible schedule, including evenings, weekends, and holidays, to align with the athletic calendar.
• Work is performed in both indoor office settings and outdoor weather conditions.
• Thrives in a fast-paced, highly responsive environment.

Compensation

Expected starting salary: $50,000.00 full time, exempt

About Allegheny College

Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas. This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist. Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities. Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by pr...omoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community). Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin. Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Office of Human Resources.

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